Monthly Report ~ March 2017

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ACCOUNTING ~

  • Financial Reports:
    •  March 2017 – Will be closed April 17th.
    • Click here for the Interactive Financial Reports with OpenGov – Status of automatic updates is pending and close to implementation.
    • Attended Oregon Government Finance Officers Association spring conference in Gleneden, OR.  Lisa serves as a Board of Director.
    • Meet with US Bank representatives to discuss their banking services.
    • Meeting with Sandy Fire District staff to discuss URA funding and monthly reporting.
    • Received training on Position Budgeting software with Incode

CITY RECORDER

  • Trained new Director staff on the following processes; Agendas, Staff Reporting, Accounts Payable, Incode (financial software),

BUDGET ~ FY 17-19 – BUDGET COMMITTEE MEETINGS – APRIL 25TH & 26TH

  • Completed Department/Fund Budget Worksheets
  • Completed Budget Committee members & staff report
  • Drafted agenda for April 25th & 26th meetings.
  • Completed Department/Fund Budget Narratives

STATISTICAL INFORMATION ~ 

Accounts Payable 

  • City
    • Payment Total – $ 1,533,761.34
    • Checks issued  164
    • Bank Draft – 81
    • EFT/ACH Payments 33
    • Voids – 2
  • Senior Center
    • Payment Total – $ 8,529.86
    • Checks issued – 55

Municipal Court

  • Total Violations: 192
    • Closed – 83, Dismissed – 4, Fail to Appear – 28, Pending – 4, Suspended – 0, U-Turn Classes Pending -0 , Payment Plans – 73 and Trials – 3
  • RFP for Collection Services
    • Advertised March 31st
    • Due April 14th

Utility Billing

  • Active 4,112, New Accounts – 46, Disconnects – 25, and Bill Amount $348,960.26
  • Mobile Service Ipads has increased processing efficiency for UT staff and PW staff for any type of UT service order; check meter, shut offs, repair, and re-read meter.

Human Resources ~

  •  Payroll
    • Representing 79 employees, 1 hire – Community Services Director, 1 Separation – Planning Director , and 1 recruitment – Associate Planner
    • 73 Direct deposits and 12 paper checks
    • Meet with Express Employment Services regarding recruitment of various positions.

TTIncode Financial Software~

  • Position Budgeting – Completed
  • Purchasing – Pending
  • Utility Billing and Court Notification – Pending