Carol:

Accomplishments: March finished up with the Mt. Storm Jamboree at the high school. We had a total of 220 kids grades 3rd-6th from all of the different OTSD schools. We gave out ribbons to all the kids and each coach presented a sportsmanship award to an opposing team to one child that exemplified good sportsmanship.

The Department hosted their second Silent Disco at the Community Center for the teens. Dick Hannah was our presenting sponsor. Dominoes donated all the pizza and Nya’s Cakes gave us a discount on the cookies. The teens had a blast and we used the whole community center. We had a photo booth, and games in the lounge. This event was another success and we might even think about doing one for adults.

We have 3 movies confirmed for Meinig Park this summer:
July 19 Top Gun
August 2 Ghostbusters Frozen Empire
August 16 Kung Fu Panda 4

The music line up for this year is:
July 24 Eagle Eyes
August 16 CJ Mickens band

August 21 Jennifer Batten

Businesses that are sponsoring music and movies so far:
Hoodview, Washman, Smoky Hearth, Whippersnappers, Les Schwab, Bill’s Automotive, Konell Construction, Trimble Investments, CCB, Everfresh, and Timberline.
Our goal is $14,000 and we are at $12,100. More to come!

The Summer Recreation Guide will be completed and printed by the beginning of May.

if you visit the Senior center, you’ll notice that the ping pong table has been set up in the lounge. Some of the seniors are making sure it gets played with.

Amy:

– Mt Storm finished with the Jamboree on March 16th
– Did lots of social media posts for the MOW campaign
– Helped with Silent Disco on March 8th

– Fully trained 2 new building monitors

– Celebrated “Learn About Butterfly Day” on March 14th with a Pollinator Panel

– Had the first Community Gardens Work Day March 24th where we released Mason Bees

Caroleana:

March was a wonderful Month.  

Caroleana had over 322 senior related calls. This month the center had 7 new MOW clients & 5 reassessments; which involves home visits with each client. Caroleana further offered and assisted each household with other available resources. 

Energy Assistance – In March,  the winter heating program for Clackamas County EA continued and we submitted 6 applications. 

The March for Meals Campaign was overall a huge success:

The Senior Dinner on March 2nd was a wonderful evening of multi-generational connection and yummy food made by students in collaboration with D31.    

Over $800 was raised the first night for the March for Meals campaign.  ($485 from the dinner donation specifically) 

6 local restaurants participated in the campaign and we raised over $1880. A BIG thank you to Taqueria El Jaliscience, Smoky Hearth, Scoop ‘n Swirl, Sandy Panda Express, Mountain Moka, and Sandy Dairy Queen.

5 awesome raffle baskets were donated for the March for Meals Campaign.  

A BIG thank you to the local businesses: Embold bank, Mt. Hood Senior Solutions, Mt. Hood Adult Day Center, Prestige Cinema, Next Adventure AND businesses @ the beach: Bruce’s Candy Kitchen, Cannon Beach Smokehouse, and Inn at Cannon Beach. 

 The baskets were in the lounge area of the Senior Center throughout the month of March, which brought attention to the campaign.  Many visitors purchased tickets while at the center for events or classes and some even just simply donated to the program. Overall the baskets raised over $600 for the Campaign.  

Overall the March for Meals campaign was successful with over $3,200 raised in March!  

Presented at the Parks and Trails Advisory Board meeting about what I do, and the March for Meals Campaign.  

Started planning for the Senior Resource Fair in May.   With 15 businesses and organizations participating so far.  I am looking for one more caregiving agency and a hearing company. 

Hosted a quarterly birthday party with the Silvertones providing special music.  All had a good time and enjoyed cupcakes and ice cream.  

Met with Mt. Hood Hospice to plan the Summer and Fall Grief Series. 

Helped with two student volunteers from Oregon Trail Academy to learn about the Meals on Wheels program. They counted and packed each cooler for each route and then packed the coolers in the volunteer’s vehicles.  The two students interviewed me to get a better understanding of the program.  

Marc:

Senior Trips:

– Dine out at Black bear Diner in Gresham – 11 people with 3 meeting us there

– Hike & Lunch at Springwater corridor and then Smoky Hearth for the March for Meals event – 11 people with 2 meeting there for both hike & lunch

– Chinook Winds Casino – 11 people

– Hike & Lunch at Powell Butte and then Red Robin – 10 people

 – Northwest Horse Fair & Expo in Albany – 10 people

– Dine out at Naan and Curry in Welches – Full Bus (14 people) and Chelsea met us there. For most of the Seniors this was their first time ever having Indian food and most seemed like they really enjoyed it! I had no idea I would get so much interest in this trip. We even had a waiting list!

Meals On Wheels:

– 1203 meals delivered during March

– 6 new clients started during March

Chelsea:

• Processed invoices related to various park projects
• Assisted with project change orders. 
• Drafted addendums and new contracts for vendors. 
• Updated project budgets + revamped a few we’ve been using so they match the template we like to use. 
• Attended meetings in regards to various ongoing park projects
• PTAB meeting, agenda, video, and minutes
• Updated our Lounge TV with current event/offerings
• Shopped for refreshments for the first Deer Pointe Park open house and helped with printouts and sign ins. 
• Sent surveys to the Deer Pointe park neighbors and recorded responses in a spreadsheet. 
• Helped plan and order supplies for the 50th anniversary party. 
• Ordered refreshments/snacks/and supplies for the Cedar Creek Trail Grand Opening. I also created signage.

John:

Helped coordinate and manage our March 4 meals campaign.

Finalized contracts for the summer concert and movie series at Meinig Park.

Picked and mapped out the neighborhood and park for the Longest Day Parkway.

Met with ARC and Spoke n Wheel to discuss the branding opportunities for the new skate park and pump track including logos, names and promotional material.

Managed coordination of the install of the Center’s new Dishwasher.

Parks & Facilities:

Upcoming Events:
4/9- 2nd Bee City USA Meeting April 9th 5:30pm-6:30pm

4/13 April Community Gardens Work Day 11:00am-3:00pm

4/18- Golden Anniversary for the Senior Center from 2:00pm-4:00pm- RSVP required

4/18- 2nd Open House for Deer Point Park at the Center from 6:00pm-7:30pm

4/20- Solve Clean up day 9:00am-1:00pm

4/26- Arbor Day at Tupper at 4:30pm

4/27- Children’s Day 10:00am-12:00pm

4/30- First Softball Coaches/Ump meeting of the 2024 season

5/16- New Event! Yappy Hour @ Sandy Bluff Park (a dog festival) 6:00pm-8:30pm

Amy:

– Made it through another month of Mt Storm games and practices.

– Designed many cute posters for our events!

– Updated our website.

– Learned how to work the new Parks & Recreation photobooth

– Supper for Tupper Fundraiser at Scooters!

– Created movie survey for the Summer sounds and movies at the park.

– Lots of social media posts

– Interviewed and helped select new building monitors.

– Turned in Bee City Renewal Report 

Carol:

The Mountain Storm season is moving right along.

Currently working on Spring events such as the Teen Silent Disco, Senior Easter Egg hunt with the library, and a new event called Yappy Hour. Geren’s and VCA have agreed to be part of this new event.  They will have lots of giveaways for the dogs, even a puppachino!

Caroleana:

The month of February was full of planning.  

Caroleana had over 200  senior related calls.  This month the center had 2 new MOW clients & 2 reassessments; which involves home visits with each client.   Caroleana further offered and assisted each household with other available resources. 

Energy Assistance – In February,  the winter heating program for Clackamas County EA continued and we submitted 9 applications. 

 Mt. Hood Hospice presented the last class in the Grief series.   

A lot of planning went into the March for Meals Campaign.  Caroleana finalized flyers, coordinated dinner donations for D31 Foundation, and finalized the Senior Dinner flyer. Also Caroleana went out and about town to get restaurant and cafe’ partners to support the campaign.  Caroelana went to 18 businesses and was able to secure 6 restaurants to participate.  Also, Caroleana reached out to business partners to help make baskets to raffle for the fundraising campaign.  Embold bank, Mt. Hood Senior Solutions, Mt. Hood Adult Day Center, Prestige Cinema, Next Adventure, are all local businesses that are participating and supporting the fundraising efforts.  

Started the planning for the Senior Resource Fair in May.  

One important training that Caroleana participated in was the QPR Gatekeeper Training: Question. Persuade. Refer.  The main topic for this training was suicide prevention.  

Chelsea:

• Processed invoices related to various park projects
• Updated project budgets
• Attended meetings in regards to various ongoing park projects
• PTAB meeting, agenda, video, and minutes
• Created the March/April 2024 senior newsletter, printed and mailed out. 

• Created a birthday party flyer, Deer Pointe Park Open House flyer, and a Grand Opening Invite for the Cedar Creek Trail. 

• Ordered grand opening supplies for the Cedar Creek Trail Opening in April. 
• Sent Open House flyers to the Deer Pointe park neighbors
• Built in March/April Trips to Sportsman
• Attended 4 interviews for the building monitor position

Marc:

Senior Trips:

-Dine out at Ristorante Di Pompello – 13 people with 2 people meeting us there

-Bigfoot Museum & Lunch at Sandbar BBQ – 10 people with 2 meeting us there

-Hike and Lunch at Glendoveer & Mod Pizza – 12 people with 5 meeting us for the hike and lunch with 2 additional meeting us for lunch

-Dine out at The Country Restaurant & Lounge – 10 people 

-Breakfast at Elmers then Portland Spring Home and Garden Show – Full Bus (14 people) with 2 meeting us for breakfast

-Hike & Lunch at Cazadero Trail & Red Apple – 6 people – smaller group as we had a lot of last minute cancellations due to rain.

MOW

-1087

– Marc covered 2 different delivery routes for our volunteers on days they couldn’t make it.

John: 

Worked with American Ramp Company and their marketing department, Spoke & Wheel, to start the process of marketing and branding the action sports elements (Skate Park, Pump Track and Jump Line) of Cedar Park.

Worked with the Oregon Parks and Recreation Association to provide professional development on Fields/Sports Complex maintenance and Recreational (sports) programming.

Finalized our contract and schedule for the bands at this year’s Summer Sites and Sounds at Meinig Park.

Concert 1:
● Date: 7/24/2024
● Time: 6:00pm-8:00pm (15 minutes set break)
● Performer: Eagle Eyes

Concert 2:
● Date: 8/7/2024
● Time:  6:00pm-8:00pm (15 minutes set break)
● Performer: CJ Mickens Band

Concert 3:
● Date: 8/21/2024
● Time:  6:00pm-8:00pm (15 minutes set break)
● Performer: Jennifer Batten

Helped with the planning of our Ribbon Cutting Ceremony of our newest trail (Cedar Creek Trail).  Specifically, I worked on the design elements of a logo which incorporated the newly built bridge that crosses the creek.

Parks & Facilities:

Upcoming and important events/dates:
– March 1- Softball Reg Opens

-March 5th- MOW fundraiser at El Jaliscience in Sandy

– March 8th- Teen Silent Disco at the Community Center

– March 13th- MOW fundraiser at Smokey Hearth
– March 14th- Pollinator Panel

– March 15th- MOW fundraiser at Scoop N Swirl
– March 16th- Mt Storm Jamboree

– March 21st- MOW fundraiser at Panda Express

– March 22nd- MOW fundraiser at Mt. Moka

– March 23rd- 1st Community Gardens Work Day

– March 29th- MOW fundraiser at DQ

Carol:

Mt. Storm started off with games in January at Sandy Grade, Firwood, Welches, and Boring.  Grades 3/4 games are during the week and the 5/6 games are all on Saturdays at Cedar Ridge.  We brought in high school kids that play on the high school basketball team to referee.

We have a total of 251 kids that signed up for this program.

 A brand new class started in January- a dance fitness class- which filled up with 10 participants.  Coming in February are new science classes with Minds in Motion- Outer space physics & Reco robot class.  The robot class is full with 13 kids!

Challenges: Due to the winter/ice storm we had to cancel 2 Saturdays for all 5/6 games and practices for a week. 

 

Amy:

Mt Storm Games started and are going well. I created player awards to be used as a teaching tool for each team. Coaches seem to be enjoying them! 

– I finished setting up the Volunteer Local webpage.

– Had 10 successful “Gratitude for Winterfest” social media posts. I also delivered a large number of thank you cards to the businesses who participated in the Stocking Stroll. 

-Had 2024’s first Bee City Action group meeting in January. We programed events until the end of September for the group. Aside from bees we will be celebrating moths and hummingbirds this year! 

-Connected with Estacada’s Bee City Action Group leaders for potential collaboration.

 

-Marketed Recreation programs at the Library’s Seed Swap event. 

– Continued to work on February’s Supper for Tupper (with Love!) Fundraiser. 

Chelsea:

• Processed invoices and specialty payments related to all the various park projects we have going on. 
• Attended meetings in regards to Cedar park and the demo projects. 
• PTAB meeting, agenda, video, and minutes
• Attended meetings with the Community Campus park neighbors to discuss the park project with them. Followed up via email with additional information. 
• Attended an informational meeting about public contracting, a meeting at Tickle creek to assess the storm damage, and a Bluff Dog park upgrade kick off meeting. 
• Made signs for the Community Campus park project, Tickle Creek trail closure, and for the upcoming Bluff dog park temporary closure. 

• Issued Notice to proceed for the Construction of Cedar Park and compiled the fully executed contract. 
• Completed quarterly grant report and reimbursement.

Caroleana:

January was a full month that came and went quickly.   

Caroleana had 411 senior related calls.  This month the center had 11 new MOW clients; which involves home visits with each client. Caroleana further offered and assisted each household with other available resources. 

Energy Assistance – In January,  the winter heating program for Clackamas County EA continued and we submitted 9 applications. 

The Grief Class presented by Mt. Hood Hospice had to be rescheduled due to weather 

The First Financial education class was held and hosted by Embold Credit Union.

Respite: In January, the decision was made to place the Change of Pace respite program on hold until the numbers increase.  John and Caroleana looked at the numbers/averages throughout the program’s service time.  At this time we will have a waitlist.  

Respite met three times in January and had only one client.  This client and his caregiver were very thankful for the program and will continue to stay in touch with the center.   

Finished up the Winterfest Thank You cards for the business and community organizations that participated in any aspect of Winterfest.  As a department we sent out over 85 cards this January.  Each tier of sponsorship was given a special thank you card with photos from the events.  

Caroleana researched grocery delivery options for homebound seniors who are low-vision or technologically limited.  She called several large companies like InstaCart, Store to Door (which runs in Portland and surrounding areas) DoorDash, and Fred Meyer’s grocery delivery.  

3 different Meals on Wheels (MOW) days were canceled due to inclement weather- Jan 12th, Jan 17th, and Jan 19th.  As a team we called all our MOW clients and checked in on each of them (45+ depending on the meal day) making sure they were safe and well.  We asked if they first had enough food and secondly had heat/power.

The start of January marked the 6 month mark for the Clackamas county contract. Caroleana evaluated the numbers for all contracted services (case management, Information and Assistance, Reassurance, HDM Assessments).  

Marc and Caroleana researched shelf stable meals.  Marc requested a new order form from Trio with more options. 

Started the March for Meals Campaign. Finalized flyers, coordinated dinner donations for D31 Foundation, and finalized the Senior Dinner flyer. 

Started the planning for the Senior Resource Fair in May.  Caroleana also attended the Gresham Senior Center Fair and made multiple connections for our resource fair.

Marc:

Senior Trips

-Dine out at La Carreta – full bus (14 people) with 5 people meeting us there

-Costco Trip – cancelled due to weather

-Hike and Lunch at Wildwood and Dragonfly Cafe – cancelled due to weather

-Rose City Classic Dog Show and Lunch at Famous Dave’s BBQ cancelled due to weather

-Woodburn Outlets trip – 5 people only unfortunately

-Dine out at Dragon Palace – 10 people with 4 meeting us there

Meals on wheels:

-766 meals delivered for the month- this number is down due to missing three delivery days because of the weather.

John:

1.  Met with the ORPA Board for the SPRINT/RSS Committee to plan our monthly section meetings, design our spring Workshop and start planning for our annual Parks and Recreation Conference.

2.  Lead the section meeting for ORPA members on the importance of Program Planning.  Was able to network and share ideas with Recreation Professionals from around the state.

3.  Held follow up meetings internally and with other departments regarding the programs and activities involved with Winterfest!  Worked with Tiana Rundell, our Parks and Facilities manager to build a year scope of our work relating to Winterfest programming and 2024 goals.

4.  Created parameters and guidelines to start the recruitment of a Winterfest workgroup, a team of volunteers to help involve our community in our Winterfest Community-Wide Event.

5.  Continued research and attended meetings to meet a departmental goal of bringing aquatic opportunities to Sandy residents.

6.  Last, but not least, helped organize a department “staff party” celebrating the last year and more specifically, continue to help build the positive culture of our Parks and Recreation Department.

Parks & Facilities Team:

Upcoming Events:

February 14th- Supper for Tupper (with Love!) at Scooters

February 19th- Center closed for holiday

February 25th- Library’s Plant Swap event

March 8th- 2nd Annual Silent Disco for teens at the Community Center

March 16th- Mt. Storm Jamboree

March 28th- Teen and Senior Egg hunt

Carol:

Accomplishments: 6 events in December. We kicked it off with the tree lighting with an estimated 500 people. The next events were pet pictures with the Grinch, reading with the snow queen, our newly added Stocking Stroll through downtown businesses, Estampa Mexicana and pictures with Santa, the shortest day walkway, and Holiday Happy hour (a 21 and over event). All these events, partnered with the Winterfest lights, brought an estimated 15,000 people to the park throughout the month.

The 2024 Winter/Spring Recreation guide came out on December 15th and we handed out close to 100 guides at the Winterfest events in the park.

Upcoming events/programs: Mt. Storm games started on January 3rd and will continue with games through March 16th.

We have new class offerings this year. We are contracting out with Trackers Earth for some Spring break and summer camps. Other new contractors are Minds in Motion (robotics & physics class for kids) and Tippi toes (a kids hip hop class).
I’m currently working on sponsorships for music and movies, July 4th fireworks, Silent Disco for the teens and a new event coming in May called Yappy Hour!

Amy:
– Community Gardens Registration continued through December
– All Winterfest events

– 5/6 Mt Storm Coaches Meeting + ref clinic + first practices for all teams

– Solidified Tupper Park Fundraiser for Valentine’s Day. This next fundraiser will be at Scooters.

Caroleana:

Caroleana took 311 senior related calls with 11 contacts being new clients that she gave resources or assistance and information to.  This month the center had 6 new MOW clients; which involves home visits with each client and a new Respite client.    Caroleana further offered and assisted each household with other available resources. 

Energy Assistance – In December the winter heating program for Clackamas County energy assistance helped an additional 24 households.

The Grief Class presented by Mt. Hood Hospice continued on Dec 12th.  

Caroleana also coordinated new financial education classes that will be hosted by Embold Credit Union in the winter.   

Respite: In December, the Change of Pace respite program continued to meet.  We had special holiday music performance on Dec 21st.

 

Caroleana updated the Aging and Disability Resource Connection listing website with current information about our respite program.  

Caroleana and John Presented to Estacada office of DHS Aging and Disability 

Merry mondays- All three Mondays Caroleana organized and facilitated fun mornings for the seniors to do crafts, decorate the tree, and have a gift exchange. 

Caroleana also designed the stocking stroll map for the new successful Winterfest event we held this month.   

Caroleana designed, printed and sent 20+ thank you cards for the 8 Winterfest events with photos from each event printed on the card. 

Collaborated with Amy Hardesty of D31 for a March fundraiser and dinner. This will help support our Meals on Wheels program.

The respite group worked on Christmas decorations all month; which were used at Winterfest events and in the center. This also brings us to a challenge- our respite program. Low signs up have continued. In December, we averaged 1 respite client per week.  

Marc:

Senior Trips

-Christmas Ships and Old Spaghetti Factory – Full bus with a waiting list

-Dinner at Old Mill Saloon and Celebration of Lights at Aspen Meadow Lodge in Colton – Full bus with a waiting list

-Clackamas Town Center – unfortunately only 6 people signed up

-Dine out at Heidi’s – Full bus

MOW

-1251 meals delivered during December

I also had a busy month of taking care of our regular maintenance for our vehicles that Ride Connection requires every six months. They all come due in the same month plus a few that are due annually.

Chelsea:

• Processed invoices and specialty payments related to the Community Campus Park Project
• Attended meetings in regards to the Community Campus projects
• PTAB meeting, agenda, video, and minutes
• Helped create the Merry makeover/stocking stroll map and various other flyers/signage related to Winterfest. 
• Managed sending out the links for the invitations to bid
• Issued addendas and communicated with planholders. 
• Helped with Merry Monday’s at the center for the seniors. 
• Created the Jan/Feb 2024 senior newsletter, printed and emailed out. 
• Worked 5 of the Winterfest events, including both nights for the Jolly Trolley to hand out cookies and cocoa. The Jolly Trolley event was extremely popular and well received.
• Ordered awards and a giant check for the merry makeover winners. 
• Sent letters to the Community Campus park neighbors to arrange meetings with them. 
• Attended multiple meetings to learn more about the 1200C permit process. 
• Built in January Trips to Sportsman

John:

The month of December was busy.  I continued to support the 2023/24 Mt. Storm Youth basketball season.  Specifically, I coordinated a referee clinic to ensure a consistent, fair and safe season for our Mt. Storm players.  Additionally,  I acted as our Staff Liaison for the Park Naming Committee that presented to The Parks Trails Advisory Board on December 6th and, with their recommendation, presented to City Council on the 18th.  After two rounds of public surveys and a private scoring from our Park Naming Committee, Cedar Park rose to the top.  Lastly, I helped coordinate all things Winterfest.  It was a highlight of my year to see our community come together, spread joy and celebrate the holiday season together.

Parks & Facilities Monthly Report:

Upcoming and important events/dates (save the date or dates of facility closures, or park closures etc.)

• January 1st- Center closed for holiday 
• January 9th- Bee City Meeting
• January 15th- Center closed for holiday
• January 27th- Seed Swap
• Lots of Mt. Storm practices and games

Carol:

Mt. Storm finally closed on November 18th and we have a total of 242 children. Last year we had a total of 221 children. We had 2 open gyms for grades 5/6 boys/girls and the following week we had the skills assessments to form teams.
Meetings will conclude on Dec 4th with the rest of the coaches, while rosters will be complete and kids will be on the court ready to practice before winter break.

Amy:

– 3rd & 4th Grade Coaches Meeting happened on Monday, November 27th. We had a large meeting that lasted 2 hours for the center that included City staff and all the 3rd/4th grade coaches.

-Attended the ORPA conference in early November.

– Just A Fundraiser happened on November 30th at Just Rum. We had a good turn out and people got in the festive spirit.

– Community Garden Registration has opened for previous garden bed registrants. It opens to new registrations on December 1st.

– Mountain Storm Instructional League ended for the season.

Chelsea:

• Processed invoices
• Attended meetings in regards to the Community Campus projects
• PTAB meeting, agenda, video, and minutes
• Helped create the Merry makeover/stocking stroll map and various other flyers/signage related to Winterfest. 
• Helped with Senior Thanksgiving- we had almost 60 people attend! 
• Drafted various documents for the Invitation to Bids for the Community Campus Demo project and Park project. 
• Managed sending out the links for the invitations to bid to the approximately 60 firms who requested them. 
• Issued addendas and communicated with plan holders. 
• Planned Merry Mondays (think senior holiday activities) at the center with Caroleana

• Helped with Holiday Decoration sponsorships and assisted with putting out the signs once they were made. 
• Participated in pre-bid meetings and helped prepare documents for them. 
• Helped plan and participate in the sneak peek of the Meinig Park lights.

Caroleana:  

Caroleana took 215 Senior related calls with 28 contacts who were new clients that she gave resources or assistance and information to.  This month the center had 6 new MOW clients; which involves home visits with each client and a new Respite client.

Energy Assistance – November was the start of the winter heating program for Clackamas County energy assistance and we submitted 17  applications. 

The Grief Class presented by Mt. Hood Hospice continued.  In November the participants did art therapy with intern students from Lewis and Clark. 

Caroleana also coordinated a new financial education classes that will be hosted by Embold Credit Union this winter at the Center.   

The first annual Veterans event:  “We Honor our Veterans”   was held at the Senior and Community Center on November 7th at 2:00pm.  Caroleana collaborated with Mt. Hood Hospice to put on this recognition event.   She had over 60 in attendance and 31 veterans were honored.  5 of these veterans are City employees.  

The Sandy High School Choir started off the event with the national anthem and special words were shared by Mayor Stan Pulliam, Jolie Phanton of Mt. Hood Hospice and Bert Key – a Marine, who served in uniform for 41 years and who retired at the rank of Army Colonel.

Thank you to our wonderful event sponsors: Bill’s Automotive Repair Inc., Mt Hood Senior Living, Michael OLeary of LegalShield, Oregon Trail Chiropractic, Avamere at Sandy and Embold Credit Union

Thank you for the in-kind donations from Sandy Starbucks and Sandy Fred Meyers. Thank you to the Sandy High School Choir, Clackamas County Veterans Services, Combat Vet Association, and VFW Post 4273.

Respite: In November, the Change of Pace respite program continued to meet.  We had one new client join our program; which has been a good addition to our group

Marc:

Senior Trips

-Hike at Vancouver waterfront and Golden Corral – Full bus with Carol helping.

-Hike at Logging Trail road and Denny’s – Was full but people started cancelling due to the weather predicted for that day. 6 people ended up going and it turned out to be a nice day for a hike!

-Spirit Mountain Casino – Full bus

-Mt. Angel Oktoberfest – Full bus

-Dine Out at Olive Garden – 11 people

-Dine Out at Oswego Grill – 12 people

-986 Meals on Wheels delivered- There were less meals this month due to holidays falling on delivery days.

John:

Lots of Winterfest! Assisted with the install of some of the new large Winterfest decorations. Coordinated with our graphic designer on Winterfest logos and signs. Worked with the sign company to place and pick up orders of banners. Helped get businesses signed up for the Marry Makeover Challenge. Handled the majority of the sign ups for the decoration sponsors.

Attended multiple meetings for Mountain Storm preparations + attended the 3rd & 4th grade coaches meeting.

Continued work on Park naming and created a PowerPoint presentation and staff report.

Continued to coordinate kitchen repairs.

Attended the ORPA conference in Portland.

Parks/Facilities Monthly Report:

Upcoming Events/Dates to remember:

• December 1st- Community Garden Registrations open for public
• December 1st- Tree lighting!
• December 2nd- Pet pictures with the grinch
• December 4th- Merry Monday at the Center with ornament decorating
• December 4th-9th- Mt. Storm practices begin
• December 9th- Evening with the snowqueen 
• December 11th- Merry Monday at the Center with an ugly sweater competition and hot cocoa bar
• December 15th- Stocking stroll in downtown
• December 15th-24th- Merry Makeover downtown decorating competition- voting live! 
• December 16th- Pictures with Santa and a performance by Estampa
• December 18th- Merry Monday at the center with a gift exchange, birthday party, and Silvertones Choir performance. 
• December 21st- Shortest Day Walkway 
• December 25th- Center closed for Holiday 
• December 28th- Holiday happy Hour
• January 1st- Center closed for holiday

Carol:

Mt Storm has been open for registration for a few weeks and so far as of 11/1 we have 118 kids signed up.
The Winter Recreation Guide was sent to our designer and will be done and printed before the Tree lighting. The goal is to pass out the Winter/Spring 2024 Recreation Guide on Dec 1st!
Sandy Library and the Recreation Department partnered together for the Halloween Hunt in Meinig. It was a little cold but over 100 kids still showed up. Lots of candy was given out and we had 10 winners (5 middle school and 5 high school kids) who found the golden pumpkins.

We have a total of $13,800 for Winterfest sponsors.
We’re currently working on talking to businesses to be part of the Merry Makeover (Amy and John are helping as well). So far the businesses are very excited about being part of the Winterfest. More details to come on this next month.

Amy:

– 3rd Bee City Meeting with Guest Expert, Beth Ward, from OSU’s Bat Hub

– Installed a Bat House in Sandy Bluff Park and had an educational ceremony 10/24

– Started Mt. Storm Instructional League classes

– Coordinated new marketing with Sandy Cinema and Mountain Times

– Hit up 47 businesses for Winterfest’s Merry Makeover Challenge.  

– Manned a booth for Childhood Resource Day

– Worked with Sandy Rotary Club to install raised garden beds (Wheelchair accessible ones) in the Sandy Community Gardens.

– We had a successful Boos and Brews fundraising event- We raised $925 for the new Tupper Park Playground.

Chelsea:

• I handled routine items such as drafting 2 memos for Parks Board, processing invoices, attending meetings in regards to ongoing projects, creating budget sheets, and created the October Parks & Trails Advisory Board agenda, minutes, and video recording upload.
• I created flyers for Thanksgiving Lunch and Merry Mondays. I also created a Tupper Park Playground Fundraising flier. 

• Completed change orders for the abatement project which wrapped up in October!
• Created and printed our largest Newsletter to date- 12 pages of info for the seniors for November and December! 

• Built November senior trips into Sportsman (finally learned how!)

Caroleana:

Caroleana had a busy October.  237 Senior related calls with 28 contacts who were new clients that she gave resources or assistance and information to.  This month the center had 6 new Meals on Wheels clients; which involves home visits with each client.   Caroleana further offered and assisted each household with other available resources. 

Energy Assistance – October was the start of the winter heating program for Clackamas County energy assistance and we submitted 13 applications.

The Grief Class presented by Mt. Hood Hospice continued. Thank you to Mt. Moka for the yummy treats this month.

Caroleana also coordinated new financial education classes that will be hosted by Embold Credit Union in the winter. 

The main event Caroleana worked on in October was the  “We Honor our Veterans” event on November 7th at 2:00pm.  She collaborated with Mt. Hood Hospice to put on this recognition event. 

 

Respite: In October, the Change of Pace respite program continued to meet.  A current challenge is low numbers in the respite group.

  

Senior Trips:

-Dine out at Eagle creek saloon that turned into a dine out at Carver Hanger due to a power outage- 11 people

-Hood River Harvest Festival.  12 people.  Was full but two people cancelled the day before and we weren’t able to fill last minute.

-Hike & Lunch at Foothills park in Lake Oswego and Backyard Burgers in West Linn.  12 people with Amy helping.

-Columbia Gorge Discovery Museum and Lunch at Cousin’s Restaurant in the Dalles- 11 people

-Dine out at Kumi Buffet in Happy Valley- 11 people

-Hike and lunch at Mosier Twin Tunnels and lunch at Grace Su’s China Gorge in Hood River.  13 people with Amy joining to help.

Meals on Wheels:

–1074 Meals on Wheels delivered.

John:

October was a month of Winterfest details- Creating the Merry Makeover Application, touching base with businesses who might want to participate in the challenge, doing an application through PGE so we can dress up the light poles for the holidays, and working with a graphic designer for a Winterfest logo and flyer.

John assisted Carol and Amy with Mountain Storm to make sure that is going smoothly and we have everything tidied up with gym reservations and paperwork.

The winter/spring recreation guide was a large undertaking- John helped get contracted classes on board and arranged for various offerings for our seniors. With the help of Chelsea, these were built into our software system so spaces are reserved for all these upcoming classes.

Parks Monthly Report:

Upcoming and important dates/events:
November 6th & 7th- Mt. Storm open gyms for grades 5/6.
November 10th- Center closed for Veterans Day November 14th & 16th- Skills Assessments for grades 5/6.
November 23rd & 24th- Center closed for Thanksgiving weekend November 27th- Coaches meeting to form teams for grades 3/4. November 30th- Tupper Park Fundraiser at Just Rum, from 6pm-9pm 

Carol:

Corn Cross for the kids was a huge success. We had 120 kids and 80% of these kids
(ages 2-12) came from Sandy. The kids course was able to go through the corn maze and sunflowers. Thanks to Coach Robbie for helping with this event. He even helped some of the kids to go through some of the obstacles. Parents were so excited to have the kids go through the maze and have it more challenging this year. A special thank you to Everfresh Fruit Company & Clackamas County Bank as they were our sponsors for this event.

Fall classes and programs started in September with some new classes offerings like senior yoga and cooking and art classes for teens.

Sponsorships for Winterfest events so far are at $13,800. We have some new
sponsors this year: Tractor Supply, Next Adventure, Rollis Auto Detail and AEC.

Amy: 
– Continuing to do social media posts, but also researched options for marketing. Coordinated with Sandy Cinema to start putting in advertisements for our activities in Nov and Dec.

– Coordinated the details for installing a Bat House at Sandy Bluff Park and to have Carl Exner speak at the event. An expert from Bend, Oregon drove into town early October to help Tiana and I solidify a location.

– Presented to the Sandy Rotary Club about volunteering events with Parks and Rec and was able to coordinate their involvement in the Sandy Community Gardens (we had a great volunteer work day in September).

-Donated more food to the Sandy Action Center from the gardens ~ up to 86 pounds of food donated. 

-Helped host a successful Volunteer Appreciation Event! 

-Secured Mt Storm Gym Rental Dates for Mt Storm Instructional League

-Got Sandbar BBQ to agree to a Boos and Brews event

John:

• Continued efforts on the Park Naming committee: helped facilitate the creation of a public park name survey with the co and co-chair of the park naming committee.
• Presented at a City Council meeting with a Winterfest update/vision.
• Met with Transit to discuss opportunities for transportation during Winterfest Events and the possibility of programming a “Jolly Trolley Joy Ride” where families can register for a tour of Sandy’s best decorated neighborhoods.
• Met with Carl Exner and PGE on the possibilities of partnering for Winterfest.

Chelsea:

• Processed invoices, attended the Parks Board meeting and completed the agenda, video, and minutes. Assisted with the abatement contract.
• Attended various meetings in regards to the Community Campus projects
• Updated shelter waivers- this as always evolving as our rentals continue to grow.
• Created a Merry makeover Flier as part of Winterfest
• Attended City Manager Finalists reception

Marc:

Senior Trips:

-Hike at Trillium Lake and lunch at Wraptitude – full bus with Carol joining as a helper

-Hike at Vancouver Lake and lunch at Buffalo Wild Wings – 10 people plus Bodhi, our building monitor, joining as a helper

-Chinook Winds Casino – 12 people

-Mt. Angel Oktoberfest – Full bus

-Dine Out at Apple Valley BBQ – 12 people

-Due to the check engine light coming on during a return trip from another outing we unfortunately had to cancel the next day’s shopping shuttle and Olive Garden dine out (which had been full with people planning to meet us there).

Meals on wheels:

-1197 meals served in September.

-Started working on updating the MOW binders- cleaning out past clients, new templates created so all current client cards are printed and not handwritten, any other updated info and new maps reflecting all current clients.

Caroleana:

Caroleana had an active and engaged month of September. September was the start of several new classes at the center.

 

The Grief Class presented by Mt. Hood Hospice started in September.  We had 8 participants of different generations attend and receive information and resources during the class.  Also Caroleana was able to get Mt. Moka to sponsor for the next two classes.

Clackamas County Street Trust came on Sept 26th.  They shared resources and information regarding the Oregon Crosswalk laws and street safety.  Many seniors from Carol’s exercise class attended. 

Caroleana worked with AARP to schedule a future Safe Driving course. This is scheduled for November 28th.  

Another future event Caroleana is working on is the “We Honor our Veterans” event on November 7th at 2:00pm.  She will be collaborating with Mt. Hood Hospice to put on this honoring event.  Caroleana & Jolie with Mt. Hood Hospice went to several businesses and requested sponsorships and in kind donations for the event.  So far, Embold bank has committed to a Silver sponsorship.  And several other businesses are pending. Caroleana has connected with several local veteran nonprofits to also partner with for the Veterans Event.  Mission 22 a program for suicide prevention for veterans, Combat Vets, VFW and a Clackamas County Veterans Service Officer. She also started designing invitation postcards to go out to businesses and veterans; as well as senior clients that are veterans who come to the center.  

Caroleana hosted a ‘Meals on Wheels lunch and learn’ for all the volunteer drivers.  We had 5 wonderful volunteers who were able to attend, some of them who have served for multiple years.  This ‘lunch and learn’ was a great opportunity to show our appreciation for their time and commitment to the program.  Caroleana had a short slide show presentation with some training information and reminders.  As well, we gave our drivers a thank you card and a planted flower; which was donated from Tony’s Garden Center, and a car wash from Washman’s.   

She attended multiple trainings online through several education platforms.

Energy Assistance – September was the last month of the cooling program for  assistance and 7 households were helped. For the 22-23 year she submitted 109 applications.  This gives our center a Superior grade from Clackamas county.  This is the highest number of applications submitted for our center in comparison to prior years (looking back 5 fiscal years).   This represents the help and assistance that the senior center team is making to low-income seniors and families in our community.  

This month the center had 6 new MOW clients.

 

Respite: In September, the Change of Pace respite program continued to meet. Caroleana is currently brainstorming with the Rec Team how she can advertise more and in new locations or avenues, as a current challenge is low numbers in the respite group.  

Fun Projects– Caroleana enjoyed organizing the office supply closet. She had fun beautifying the three gift baskets for the city volunteer event at Meinig Park. She also designed a card template to print event photos on our city Thank you Cards.  The first few thank you cards went to sponsors for the Kids Corn Cross event. She is very excited about the fun possibilities of using this template for Winterfest thank you cards. 

Parks Monthly Report:

Upcoming Important dates:

Mt Storm Instruction League Classes started the beginning of October- Classes occur on Tuesdays, Wednesdays, and Thursdays.

October 9th- Mt. Storm registration opens for grades 3-6 .

October 21nd- Childhood Resource Day with Todos Juntos, 10am-1pm

October 21st- Volunteer Gardens Work Day, 1-5pm (we will be building the raised beds for wheelchair users in the gardens with the Rotary Club!)

October 24th- International Bat Week Celebration at Sandy Bluff Park from 5:30-5:45pm

October 26th- Boos and Brews event 6-9pm

November- Open Gyms and skill assessments for Mt. Storm.

We’re working on Winter/Spring Guide and the goal is to hand it out during the Tree Lighting on December 1st.

Carol:

August finished up with the last concert “Radical Revolution” and the last movie “Lightyear”. Radical Revolution brought in close to 350 people and the movie had over 40 people. Our food and alcohol vendors were very busy at the last concert. Total donations from the 50/50 raffle for all 3 concerts was over $600.

Skyhawks Camps finished up in August and we had a total of 99 kids during the summer.

The Fall Recreation Guide came out on August 18th and was handed out at the last movie. Check out the link below for an electronic copy or come by the center for a physical copy!
https://www.ci.sandy.or.us/sites/default/files/fileattachments/parks_and_recreation/page/21469/fall2023recreationguide.pdf

Amy:

– John and I had a booth at National Night Out! We shared lots of P&R information, flyers, and answered a lot of questions while supporting the efforts of D31 Foundation and our local Police Department.
– The Recreation team started in depth planning for Winterfest, Mt Storm, and other Fall activities.
– I made a lot of progress in coordinating the installation of a Bat House in one of our local parks for National Bat Week in October.

-I continued working on planning a Volunteer Appreciation event for September in conjunction with the Sandy Library. 

-I connected with the Troutdale Recreation department and learned more about how they run some of their programs. 

-I created the Kiddie Cross posters and distributed them around town. 

-We had a successful community garden work day and garden social. I collected food from these events and was able to donate 40 pounds of food to the Sandy Action Center food bank. I also connected with the president of the Sandy Rotary Club during these events and coordinated a time for me to present to the club about volunteer opportunities our department offers.

-We concluded the search for a volunteer software system! As part of a larger project to upgrade our system for intaking, training, and coordinating volunteers, this was a vital step forward. 

-Mt storm Instructional League registration opened! So far 21 children have registered!

Chelsea:

• Paid Invoices
• Compiled July’s P&R monthly report
• Learned how to upload new digital flyers to our Advertisement “TV” 
• Attended a CCS meeting
• Attended various meetings on the park and community campus.
• Created drafts and documents pertaining to the Invitation to Bid
• Completed the Sept/Oct newsletter and distributed via mail and email.
• Lots of Winterfest research planning.
• Added webinar option to zoom for our PTAB meetings.
• Created a community campus park informational banner.
• Completed normal tasks like meeting minutes and uploading the video recording. There was a little bit of a learning curve with the meeting software system as this was the first full month using it. 
• Drafted a memo for PTAB.
• Center rentals are picking back up again with the changing weather.

Caroleana:

Caroleana had a full month in August mostly filled with training and home visits. She had 4 new clients for Meals on Wheels, 2 reassessments, and 7 applications for Energy Assistance.  

She attended multiple trainings online through several education platforms.

In August, the Change of Pace respite program continued to meet.  Caroleana met with a local senior living community that will provide a caregiver support group to meet at the center.   Allocated resources from Clackamas County Caregiver Support Program and shared with them our Change of Pace Respite Program brochure for them to share with their clientele.  She also made a new poster/flier to advertise about the Respite program and took it around town.   

   

Advertisement for future classes and events (coordinated by Caroleana) have started through our newsletter and online postings on social media.  See flyers below.

Caroleana started coordination of a Veterans event with Mt. Hood Hospice for Nov 7th.  Specifically she designed advertisement posters and invitation postcards to go out to businesses and veterans.   

At the end of the month Caroleana volunteered for and attended the Time of Remembering event put on by Mt. Hood Hospice.  What a beautiful event, which gives a space for those in our community who are grieving.

Marc:

Senior Trips for august:

-Costco. 7 people

-Dahlia Festival. 12 people.

-Dine out at Red Lobster. 12 people plus 5 people meeting us there

-Dine out Zig Zag Inn. 14 people

-Hood River Fruit Loop. 14 people

-Hike & Lunch at Champoeg State Park and Red Robin. 13 people

-Hike & Lunch at Oxbow Regional Park and Troutdale Station Food Carts. 13 people plus 2 meeting us there

Meals on Wheels delivered meals for the month of August: 1190

John:

• Helped to guide the team in Winterfest planning and production. Created a powerpoint presentation for the September 5th council work session.
• Held the first Park Naming Committee meeting for the Community Campus park.
• Met with OTSD to start collaborating with them for Mountain Storm 2023 Gym space.
• Built in all of our fall recreation guide classes so the public can register.
• Updated all our system GL codes so they match the new 2023-2025 budget.

Parks & Facilities

Upcoming & Important dates:

• Kids Corn Cross at Liepold Farms on September 10th
• Fall Recreation classes start the week of Sept 11th
• Grief Basics class at the Center Sept 12th
• Mt Storm Instructional League Registration Closes Sept 15
• Street Trust Pedestrian Safety class at the center- September 26th

4th of July Senior BBQ

On July 3rd, the Center hosted a Senior BBQ. We had over 50 seniors register for this event. It was a beautiful day and the whole team chipped into to plan, organize, and execute this event. The seniors love being able to gather again here at the Center for a meal. Highlights included the baked beans, watermelon and fresh strawberry shortcake for dessert.

Mountain Festival Activities:

Mt. Festival started the day after the fourth with the Pet Show on
Wednesday, Thursday was the Bike Derby, and Friday was the kids
Parade. Thank you to Clackamas County Bank for providing hotdogs to
all the kids and Scoop and Swirl free ice cream. Carol headed these events up with John, Marc, Amy and Caroleana helping out.

The whole team gathered for the main Parade through downtown. Tiana provided the Parks Truck, Chelsea ordered the decorations and candy, and Tiana, Rochelle, John, and Chelsea decked out the truck. Tiana drove. Caroleana, Chelsea, John, and Bodhi were our safety walkers. Marc and Councilor Mayton threw candy. Rochelle and Councilor Walker carried our Parks & Recreation banner leading the group. Everyone had a blast and it felt so great to be part of such an amazing community event.

Caroleana:

Energy Assistance – This month was slower and we had 4 senior households that were helped with 4 of those being home visits.  

This month the center had 9 new MOW clients; which involves home visit with each client in and around Sandy. Caroleana further offered and assisted each household with other available resources. 

In July, the Change of Pace respite program grew by one client. Caroleana also allocated resources from the Aging and Disability Resource Center for Respite clients. As well, she is looking into a caregiver support group to meet at the center. 

Caroleana is also working on future senior classes and events at the center.  

Shiba is a free resource for the Clackamas county community offering help to seniors for medicare education.  

The second collaboration would be with Mt. Hood Hospice for future classes in the Fall on the topic of grief and why hospice.  

Caroleana coordinated with the Street Trust of Oregon who is looking for feedback from the senior community on pedestrian safety. They’ll be doing a open house event here on September 26th from 10:00am-12:00pm.

Caroleana is also planning a fundraiser for March 2024. 

Carol:

July started off with another successful 4th of July firework display.
Thanks to Clackamas County Bank for sponsoring another exciting
event.

July 12th was the first music in the park. It was “Taken by the Sky” a
Fleetwood Mac Tribute. The Parks and Rec team decided to do a 50/50
raffle and it was a big success. The winner ended up with $212 in their
pocket. It was super fun plus staff made it a competition among
themselves to see who could sell the most tickets.

July 21st was the first movie in the park which was Puss n Boots. It was
well attended with close to 100 people. The weather was perfect.

July 26th was the second concert with Nate Botsford. The crowd
enjoyed it so much there were people dancing and Nate even came out
for an encore. The winner of the 50/50 raffle went home with $220!

The Recreation Department started a brand-new Mt. Bike Camp. We had a total of 14 kids ages 6-14. Robbie Walters who is a professional local Mt. Biker took the kids to local Sandy Parks and then finished up at Sandy Ridge. The kids had a blast.

Marc:

Senior trips for July Recap:

-Dinner at Chicali Cantina in Welches with 10 seniors.

-Dinner at The Cazadero in Estacada.  12 people with 3 meeting us there.

-Washington County Fair in Hillsboro with 8 people.

-Hike at Graham Oaks Nature Park in Wilsonville then lunch at McMenamins Wilsonville Old Church & Pub.  14 people went.

-Hike at The Old Salmon River Trail in Welches then lunch at Mallards at the Mt. Hood Oregon Resort. 11 people went.

-Trip to the Western Antique Aeroplane and Automobile Museum and lunch at Grace Su’s China Gorge Restaurant in Hood River.  10 people attended.

1021 meals were delivered to Meals on Wheels clients.

Amy:

• Hosted the 2nd Bee City Action Group Meeting on July 11th.
• Started planning for a Fall Volunteer Appreciation Event in conjunction with the Library.
• Continued to do the Community Gardens Social + Volunteer Work Day.
• Skyhawks Camps were successful and concluded at the end of July.
• Researched Volunteer Software Systems.
• Softball Tournament, End of Season, and post season survey was sent out.
• Posted lots of social media posts and started experimenting with FB Reels.
• Started planning for Winterfest with the team
• Researched Bat House ideal locations for National Bat Week in October.
• Finalized Mt Storm Instructional League details and created a poster for the program.

Chelsea:
-Updated Sportsman with our new master fee schedule rates and updated our waiver form with our updated cancellation policy, created a flier for our new Park Shelter rentals, and began taking reservations for Bornstedt and Cascadia gazebos and the smaller shelters at Meinig Park. These are off to a busy start. We’ve taken 13 new reservations so far! -Compiled Playground survey results into a spreadsheet and shared results with our team and Lango Hansen.
-Compiled and created an updated SDS Binder for the center.
-Converted flyers to display on the Center’s new TV (Advertisement Board) and learned how to upload and work the display.
-Attended a CCS meeting and a Winterfest planning meeting.
-Completed the quarterly grant update/reimbursement request for the Cedar Ridge Trail construction project.

John:

Lead a Winterfest planning meeting including nailing down events for this year + involving the local downtown businesses.

Met with Don Kesterson with Commercial Holiday decorators for a downtown tour which included brainstorming creative ideas to decorate the downtown sector of town.

Headed up the Park Naming Committee for the Community Campus park, successfully recruited a full committee (includes 3 community members, 2 parks board members, and a city council liaison), and started the planning process for our first meeting in August.

Parks & Facilities:

–

Upcoming Important Dates:

August 5th Movie in the Park: Spiderman

August 9th Concert in the Park: Radical Revolution

August 19th Movie in the park: Lightyear