Planning Department items:

Freeup Storage Partition (22-006 MP):  Staff has not yet started on this request to partition the remaining undeveloped lot left over from the development of the old Benson property (AM/PM, Tractor Supply, Sandy Vault).  We have received a land use application from the former property owner requesting this transaction, but we have not yet to receive a signed application requesting this from the current property owner.

Sandy Storage Tree Removal (22-004 TREE):  The final order for this request for the removal of one beaver-damaged tree from the wetland area at this location was issued on 2/1/22.

Parks Code Changes (21-032 DCA):  Staff and the attorney’s office are working on revisions to the Parks Code (Chapters 17.32 and 17.86) with a tentative schedule as follows – Planning Commission on April 25, 2022 and City Council in May or June.

362^nd Ave and Bell Street Extension (22-003 FSH/MP):  Staff is waiting on additional information from the applicant for this application to partition and construct an extension of Bell Street and 362^nd Avenue. 

Pleasant Street Master Plan:  Planning and Economic Development staff are currently collaborating on completing this report.  Current project status: The report is undergoing a complete re-write to improve readability and clarity and creating more robust versions of small visual items like inset maps and tables, as draft versions of these items are merely placeholders for data and not visually appealing.

Senate Bill 458 (21-059 DCA):  A combined work session for the Planning Commission and City Council has been scheduled for March 7^th to discuss how the City of Sandy shall proceed with adopting the requirements of this Senate bill.  Planning Commission will then hold a hearing on Senate Bill 458 code modifications on March 28^th, and City Council will do the same on May 2^nd (tentative).

Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village was scheduled for the PC meeting on February 28^th, but staff is still waiting on application materials from applicant.  Possible PC hearing in April (if staff receives materials by then.)

Deer Meadows Subdivision (21-014 SUB/TREE & 21-061 AP):  At the City Council meeting on February 22^nd, the applicant requested to continue the hearing to a date certain (April 18, 2022).  The applicant asked for the continuance to take additional time to resolve some or all of staff’s concerns regarding the application and potentially revise the application to better address those concerns.  The City Council granted the continuance.

39601 Scenic Street (21-064 DR/FSH/TREE):  This duplex conversion of a single-family home and request for tree removal has now been deemed complete, and staff is currently processing the request.

38941 Creekside Loop (22-005 TREE): This request for a Type I hazard tree removal has been deemed complete and is currently being processed.

Connelly property replat (22-008 MP): The property owner has requested to replat the properties between the Action Center and Grandma’s House child care center in preparation for new commercial construction.

Comprehensive Plan update:

• Staff has been steadily working towards a visioning kick-off — this includes putting quite a bit of time and resources into developing a public engagement strategy. 
• Members of our Citizen Advisory Committee have now been officially selected. Staff will begin meeting with them in March.
• Our consultant teams are working on developing some background reports to give us a clear picture of existing conditions on a number of different plan topics.

Kelly’s Kudos:

I would like to introduce Johnny Vollendroff, our newest employee in Development Services who is also a Sandy resident.  He started in October as a contracted building inspector to assist the Building Official, Terre Gift.  After three months as a contracted inspector, the City hired Johnny as a half-time employee.  Johnny has been a great addition to our department, has been well received by the local building community and has helped tremendously with Terre’s workload.

DEPARTMENT REPORTS NOTICE: The Economic Development department report now exists under it’s own heading and section for the first time since early 2019. Please go check it out!

Planning Department items:

18243 Antler Avenue Dish Wireless Cell Tower (22-022 DR):  This request to co-locate wireless antennae on an existing tower at the site is complete.  Final order issued 1/19/22.

Sandy Storage Tree Removal (22-004 TREE):  This request for the removal of one beaver-damaged tree from the wetland area at this location is approved.  Final order will be issued on 2/2.

Parks Code Changes (21-032 DCA):  Staff, legal counsel, and Councilor Walker will meet on February 2 to discuss the code modifications.  Staff is also working with the Parks and Trails Master Plan consultant, ESA, and the FCS Group to determine a dedication factor per 1,000 people, a revised fee in-lieu of land dedication amount, and revised system development charges.

362^nd Ave and Bell Street Extension (22-003 FSH/MP):  This application to partition and construct an extension of Bell Street and 362^nd Avenue has been deemed incomplete.  Staff is waiting on additional information from the applicant.

Senate Bill 458 (21-059 DCA):  A work session has been scheduled for March 7^th to discuss how the City of Sandy shall proceed with adopting the requirements of this Senate bill. 

Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village was deemed complete on August 17^th.  The Planning Commission postponed this hearing from its original hearing date of October 25^th, 2021, to the PC meeting on February 28^th.

Deer Meadows Subdivision (21-014 SUB/TREE & 21-061 AP):  The City Council will hold a public hearing on February 22^nd at 7 PM.  This meeting was originally scheduled for January 18^th, but the applicant asked to reschedule the hearing.  At the hearing, the City Council will consider an appeal of a 32-lot subdivision application, which the Sandy Planning Commission denied on November 18, 2021.

City of Sandy Comprehensive Plan Update:  The contract with 3J Consulting has been fully executed and a press release was placed on the City of Sandy website.  3J Consulting, Planning staff, and City administration completed a project kickoff on January 4^th.  Staff and 3J Consulting are now discussing a public outreach strategy and are creating an application and solicitation process for recruiting for a citizen advisory committee (CAC).  The CAC application closes on February 4^th.   Project kickoff is tentatively scheduled for March 7^th.

39601 Scenic Street (21-064 DR/FSH/TREE):  This duplex conversion of a single-family home and request for tree removal has received on December 15^th and deemed incomplete by staff on December 28^th.  Staff received no additional material in January.

OTSD tree removal (21-042 TREE):  This request by the Oregon Trail School District to remove trees at Cedar Ridge Middle School (17100 Bluff Road) was deemed incomplete in September.   No additional material was submitted within 180 days of the incompleteness letter, so by rule this application has now expired.

Internal projects: 

• Permanent Outdoor Covered Structures grant program:  The status of the first round of this program is reviewed semi-monthly at the City of Sandy Ec Dev Advisory Board meeting – here is the status of the program as of the beginning of February 2022:
  • Tollgate Inn – Keystone Architecture continues to refine the design with input from the building owner.  We are expecting a design sometime before the end of February.
  • All other projects are now complete, structurally and financially.

• Covered Structures Round 2:  Designs for the second round of the City of Sandy Covered Structures grant program were reviewed at the SURA and City Council meetings on January 3^rd.  Designs for the following businesses were approved outright:
  
  
  • La Bamba Mexican Restaurant (currently at the engineer’s office)
  • Thai Home
  • Mt Hood Athletic Club
  • Wippersnappers Kid’s Play Place
  • The Smoky Hearth (currently at the engineer’s office)
    
    
• More information has been requested by the Sandy Urban Renewal Board before a final decision can be made for the following projects:
  
  
  • Sandlandia II
  • Bigfoot Growlers
  • Sandy Inn Best Western (approval given for design work)
    

Staff has forwarded the first two projects (La Bamba and Smoky Hearth) to the engineer’s office for final drawing and analysis.  Each of these projects has a small additional land use action needed before construction can begin – the La Bamba project requires the completion of a turning template to ensure that traffic can still flow properly through the parking lot once the structure is completed, and the Smoky Hearth project requires a parking analysis to ensure that the loss of parking spaces from structure construction will not drop them below the minimum parking requirements for the zone.  

Staff is estimating that these first two projects will be ready for bid sometime in March 2022 and continues to collect information requested by the SURA Board for remaining projects.  The next two projects in line for the engineer are Thai Home and Wippersnappers. 

Economic Development items:

• Façade project – Clackamas County’s Sandy Health Clinic:  Construction continues on this new County health care clinic next to the Sandy PD, which is tentatively scheduled to be completed in October 2022.
• Façade project – Mt. Hood Cigar:  Sandy’s cigar retailer is pursuing the addition of a smoking deck on the west side of the store with the property owner’s blessing.  This project is currently in the bidding stage.
• Façade project – Les Schwab:  This project is now complete. 
• Public infrastructure project – Small library planter:  This project is now complete – see picture above.
• Façade project – Fun Time RV fencing:  Contractor is currently installing the stone wrapping on the concrete fence posts.  Pedestrian right-of-way and street work is complete – bulb-out improved, new sidewalk and curb added.  This project will be completed in February.

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance:  We have nothing for the DT Maintenance crew this month, although we have asked them to stand by in the event that their assistance is needed with a few ongoing individual cleanup projects around the city. As we transition into spring, we will be tasking them with cleaning up the remainder of planter strips on Pioneer and Proctor Boulevards.

Econ Devl – Economic Development Advisory Board:

There is no EDAB meeting in February.

At the January meeting of the EDAB, the board was given a draft copy of the proposed RFP for the Economic Development Strategic Plan.  Discussion focused on the length of time the report should focus on and what elements should be highlighted.  It was determined that using a 15 year focus would be a better approach than the 10 year focus we were planning on, and our future business retention and attraction activities (whatever they end up being) should focus heavily on attracting living wage jobs and the industries that provide them.

Econ Devl – Conferences/training:

There were no training opportunities for Economic Development in the month of January.

4^th Quarter Report 2021 – available lots in subdivisions:

Attached is an updated platted and tentative platted lots list through December 31, 2021.  We issued 22 single family homes between October and December.  Jewelberry Meadows (20 lots) and Jewelberry Ridge (9 lots) are both in the final stages of public improvements, but neither development has received substantial completion so the plats cannot be recorded yet.

With the approval of Cedar Creek Heights (89 lots), Ten Eyck Rim (9 lots), and Sandy Woods II (43 lots) we will see additional subdivision construction for those three subdivisions in the near future. 

City Council will be hearing Deer Meadows (formerly Bull Run Terrace) on appeal on January 18. Staff is still working with the developer of The Bornstedt Views on subdivision modifications. You will receive the next update in April 2022.

Planning Department items:

Parks Code Changes (21-032 DCA):  Staff continues to work wih ESA, the City Attorney’s office, and Councilor Walker on the amendments.

Senate Bill 458 (21-059 DCA):  A work session has been scheduled for March 8^th to discuss how the City of Sandy shall proceed with adopting the requirements of this Senate bill. 

Mt. Hood Cleaners addition (21-057):  Review of this Type I application for the construction of a storage addition to their existing building has been completed by staff.  Final order was issued on December 22^nd.

Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village was deemed complete on August 17^th.  The Planning Commission has postponed this hearing from its original hearing date of October 25^th to the PC meeting on February 28^th.

Deer Meadows Subdivision (21-014 SUB/TREE & 21-061 AP):  The applicant filed an appeal of the Planning Commission decision on November 30 within 12 days of the Planning Commission decision as required by Section 17.28.10 of the SMC.  The appeal will be heard by the City Council at their regular meeting on January 18, 2022.

City of Sandy Comprehensive Plan Update:  The contract with 3J Consulting has been fully executed and a press release was placed on the City of Sandy website.  3J Consulting, Planning staff, and City administration completed a project kickoff on January 4^th.  Staff and 3J Consulting are now discussing a public outreach strategy and are creating an application and solicitation process for recruiting for a citizen advisory committee.  Project kickoff is tentatively scheduled for February 22^nd before the City Council.

39601 Scenic Street (21-064 DR/FSH/TREE):  This duplex conversion of a single-family home and request for tree removal has received on December 15^th and deemed incomplete by staff on December 28^th.

19555 SE Arletha Court annexation:  This property was just purchased, and the new owner would like to annex it into city limits.  Pre-application meeting was held on January 6^th.

OTSD tree removal (21-042 TREE):  This request by the Oregon Trail School District to remove trees at Cedar Ridge Middle School was deemed incomplete in September.  Staff is still waiting on additional information from applicant.

Kelly’s Kudos:

This month I want to thank Ron Lesowski and Don Carlton for their service and dedication to the City of Sandy Planning Commission. They have both been instrumental in numerous code amendments, long range planning objectives, and of course land use reviews. Their time spent on the Commission for over a decade is inspiring and very appreciated.

Internal projects: 

Permanent Outdoor Covered Structures grant program:  The status of this program is reviewed semi-monthly at the City of Sandy Ec Dev Advisory Board meeting – here is the status of the program as of the beginning of December 2021:

More information has been requested by the Sandy Urban Renewal Board before a final decision can be made for the following projects:

• Sandlandia II
  • Bigfoot Growlers
  • Sandy Inn Best Western (approval given for design work)

Staff is researching and collecting the information requested for the first two projects listed above for review by the SURA Board at a future meeting and will work with the general manager of the hotel to get a design concept drafted for the final listed project.  Design work for approved projects will now be forwarded to the engineer – all projects will be re-drafted by the engineer and will incorporate any changes he requires.  Economic Development anticipates that the first project may be ready to go out to bid in March.  Watch this space…

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Façade project – Clackamas County’s Sandy Health Clinic:  Construction continues on this new County health care clinic next to the Sandy PD, which is tentatively scheduled to be completed in October 2022.
• Façade project – Les Schwab:  This project is now essentially complete.  Staff is still waiting for the general contractor to request a final inspection.  Email status request to project manager Jordan Hoffart is pending.
• Public infrastructure project – Small library planter:  This project on hold – contractor currently out with COVID but anticipates completing the project in January.
• Façade project – Fun Time RV fencing:  Work has resumed on this project – concrete base for fence posts now installed. 

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance:  The urban renewal agency is keeping our AntFarm downtown maintenance crew busy to start the new year.  Their primary task in January will be to clean up the back lot of the Smith Building pending the redevelopment of the building by the new owner in the coming construction season.  This project will focus on digging out existing blackberry bushes, trimming the landscaping, removing a 15-year layer of moss from what remains of the rear parking lot and general cleanup.

We also had the crew address the series of sidewalk drains that were installed on Proctor Boulevard during the undergrounding project.  These drains were installed to avoid pooling where there were low points in the new sidewalks that were lower than the base of the adjacent buildings.

Econ Devl – Economic Development Advisory Board:

At the January meeting of the EDAB, the board was given a draft copy of the proposed RFP for the Economic Development Strategic Plan.  Discussion focused on the length of time the report should focus on and what elements should be highlighted.  It was determined that using a 15 year focus would be a better approach than the 10 year focus we were planning on, and our future business retention and attraction activities (whatever they end up being) should focus heavily on attracting living wage jobs and the industries that provide them.

Econ Devl – Conferences/training:

There were no training opportunities for Economic Development in the month of December.

Planning Department items:

Ace Hardware accessory structure (21-060 DR):  Final order for this accessory structure to provide additional materials storage at Ace Hardware was issued on November 30^th.

Parks Code Changes (21-032 DCA):  City staff, ESA, and the city attorney’s office continue to work on the code changes.

Senate Bill 458 (21-059 DCA):  Staff has started researching the requirements of Senate Bill 458 to determine what the City of Sandy will need to adopt. The deadline for adoption is June 2022. This senate bill allows for lots with a duplex to be partitioned.  

Mt. Hood Cleaners addition (21-057):  This Type I application for the construction of a storage addition to their existing building has been completed by staff.  Final order will be issued by the end of the first week in December.

Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village was deemed complete on August 17^th.  The Planning Commission has postponed this hearing from its original hearing date of October 25^th to the PC meeting on February 28^th, 2022.

Deer Meadows Subdivision (21-014 SUB/TREE & 21-061 AP):  The Planning Commission denied the Deer Meadows subdivision proposal with a vote of 5:0 on November 8.  The final order (i.e. written decision) was signed by Chairman Crosby and issued on November 18.  The applicant filed an appeal of the Planning Commission decision on November 30 within 12 days of the Planning Commission decision as required by Section 17.28.10 of the SMC.  The appeal will likely be heard by the City Council on January 18, 2022.

City of Sandy Comprehensive Plan Update:  City Council approved the plan update at their regular meeting on December 6^th.  Staff continues to work with 3J Consulting to develop the contract details for this report.

19555 SE Arletha Court annexation:  This property was just purchased, and the new owner would like to annex it into city limits.  Pre-application meeting scheduled for the 28^th of December.

OTSD tree removal (21-042 TREE):  This request by the Oregon Trail School District to remove trees at Cedar Ridge Middle School was deemed incomplete in September.  Staff is still waiting on additional information from applicant.Transportation System Plan update:  The results from the TSP survey (closed on November 19^th) will be shared at the work session on December 13^th.  Staff, ODOT and DKS continue to work on the revised TSP.

Kelly’s Kudos:

I want to recognize Emily Meharg’s efforts on numerous projects over the last few months.  Emily has taken on several larger projects, including the Sandy Woods II subdivision, The Bornstedt Views subdivision, Senate Bill 458, and recruitment of our next traffic engineer consultant.  These projects are time consuming and complex.  Her dedication to submission details, timelines, and code requirements is what makes these projects successful.  Thank you, Emily, for all your hard work!

Internal projects: 

• Permanent Outdoor Covered Structures grant program:  This status of this program is reviewed semi-monthly at the City of Sandy Ec Dev Advisory Board meeting – here is the status of the program as of the beginning of December 2021:
  
  • Ria’s/SFR – Construction is complete!
  • Le Happy – Construction is complete!
  • Sandlandia – Construction is complete!
  • Boring Brewing – Construction is complete! 
  • Red Shed Public House – Construction is complete!
  • No Place Saloon – Construction is essentially complete! – The basic structure has been completed for many weeks, electrical work is complete and the dry well was installed and passed inspection in the final week of November.  The only remaining item is the gutters – Neilson Construction is waiting on their gutter subcontractor to provide some specialty pieces for the gutter system and says they have 4 hours of work remaining on the project once those pieces arrive.  The No Place Saloon covered structure should pass final inspection by the next report.
  • Tollgate Inn – We are moving forward with a design concept from architect Blane Skowede from Keystone Architecture.  Mr. Skowede has experience with opaque building materials and is confident that he can design a structure to meet Mr. Lesowski’s design requirements for the structure.  An initial design meeting between the Ec Dev office, Mr. Skowede and the two principals at the restaurant went very well, and staff is .  We hope to have an engineered design for this structure completed and out to bid by the next report.

• Covered Structures Round 2:  We are now in the design stage of the second round of this grant program.  We have tentative designs for all eight qualifying projects and our design contractor is currently finalizing these designs for UR Board review.  We will also be asking for UR Board guidance on the one project that is outside the bounds of program requirements.  We hope to have designs ready for your review at the next urban renewal board meeting in January.
  
• Christmas Tree lighting ceremony: This event is now “owned” and operated by the staff at the Sandy Public Library.  This event occurred on Friday, December 3^rd and was once again a drive-thru event due to the COVID-19 pandemic.  https://www.ci.sandy.or.us/community/page/holiday-tree-lighting-1

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Façade project – Clackamas County’s Sandy Health Clinic:  Construction continues on this new health care clinic next to the Sandy PD, which is tentatively scheduled to be completed in the summer of 2023.
• Façade project – Les Schwab:  This project is now essentially complete.  Staff is currently waiting for Les Schwab project manager Jordan Hoffart to call for a final inspection.
• Public infrastructure project – Small library planter:  This project will remove the black bricks used as capstone for this planter (about 30 of which had already broken off) and replace with an appropriate capstone for a surface meant for seating.  Contractor is adding anti-skateboarding measures as well.  If the result is appealing, we will do the same with the larger planter in the spring of 2022 in addition to painting the planters and replacing plants as needed.
• Façade project – Fun Time RV fencing:  Work seems to have stopped on this project.  Reason unknown.
• Derelict building – Smith Building: Planning and Economic Development met with Chris Gunderson, the new owner of the Smith Building, on December 7th. Mr. Gunderson has already put a badly needed new roof on the building over the last few weeks, and will be pulling a demolition permit shortly to get started on removing some of the damage and unpermitted work that has accumulated inside over the years. There are currently several design options he is considering – the final design will depend on which one of the potential tenants he is talking to right now decides to take the space. As a courtesy to Mr. Gunderson, we are going to contract with our AntFarm maintenance crew to perform a once-over on the landscaping behind the Smith Building prior to construction work getting into full swing.

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance:  The AntFarm crew will be performing some more minor maintenance work for us in December.  Tasks will focus on the Heritage Square parking lot – the crew will be removing moss from the east edge of the lot and trimming up the landscaping island at the center of the lot so that it can no longer be used as a mini homeless encampment.
• Future AF Downtown Maintenance:
• Flower basket program:  Holiday street tree lighting is now installed on Pioneer and Proctor.

Econ Devl – Economic Development Advisory Board:

During the last several weeks, staff was researching the possibility of having the contractor providing our comprehensive plan create our economic development strategic plan (EDSP) as well.  While there were positives and negatives to this possibility, it was ultimately decided that we would go with the original plan and put an RFP together for the EDSP. 

The December meeting of the EDAB was postponed until the first Wednesday in January (1/5/22) to give staff enough time to put the RFP together and to give our board members a break during the holiday season.  At our meeting in January, we will ask the board to review the RFP prior to making it public to see if they have any suggestions for improving the document.

Econ Devl – Conferences/training:

There were no training opportunities for Economic Development in the month of November.

Building Department items:

October 2021 Building Division Report

The summer of 2021 has been busy, and the year has been full of changes in the City of Sandy.  New home construction and commercial building projects have kept the building division busy. 

SPACE AGE Gas Station was able to open early this summer, but still has a few minor landscaping details to finish.  The new Clackamas County Health Clinic got off to a slow start by getting their permit late due to plan changes, followed by supply shortages and difficulties in scheduling sub-contractors.  The general contractor is now rushing to get the roof on before the winter snows.  

The new business building located between Industrial way and Highway 26 is being built by Kyle Ruthardt, owner of Bull Run Electric.  The attractive red metal building is nearing completion, and Kyle hopes to obtain occupancy and get his business moved in before Christmas.  The large building can accommodate at least 2 or 3 other businesses.   

Foundation work is in progress for the Sandy Vault Storage buildings south of Tractor Supply and the Arco AM/PM.   And the project manager for the Trickle Creek Apartments is also rushing to construct foundations for their 69 unit apartment complex just west of Ruben Lane.

Residential projects worth noting are the 100 single-family homes being constructed by Lennar Homes at Shaylee Meadows, north of Highway 211.  Also, the last of the new homes are now in the finishing stages at Mt. View Ridge and the Marshall Ridge Subdivision.

A few last items of note have to do with the Building Division and Permit Staff:  Noryne Robinson, our Permit Technician II, retired on September 3^rd.  Noryne was an exceptional team member, working tirelessly in the Building Department more than 14 years.  Over the past year, Noryne spent many a late evening working to help merge Sandy’s permitting system with the Oregon E-Permitting system.  It was a huge undertaking.  The State’s system has been a nightmare and looking back, we realize now how easy we had it with Sandy’s GRAIL system (created by former City Manager Lazenby).  But we are moving forward and onward.   And several months before Noyrne’s retirement, we hired Marisol Martinez to become Permit Technician.  She is a quick learner and has done a terrific job in keeping things flowing at the counter. 

We are all looking forward to the Thanksgiving Holiday!

               Respectfully submitted by

               Terrence Gift, Building Official

Planning Department items:

Ace Hardware accessory structure (21-060 DR):  Staff has received this application for an accessory structure to provide additional materials storage at Ace Hardware but has not started a completeness review yet.

Mt. Hood Cleaners addition (21-057):  This Type I application for the construction of a storage addition to their existing building is currently being processed by staff.  Final order will be complete in the coming weeks.

The Pad Townhomes (21-046 DR):  This application for a 10-unit townhouse development on Meinig Avenue just south of Joe’s Donuts has now been deemed complete; staff is currently working on the staff report for this item.  This Type III application will be heard at the November 22^nd PC meeting.

Bornstedt Views Subdivision (21-021 SUB/TREE):  Staff review is complete for the application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village.  The Planning Commission has scheduled this project to be heard at their regular meeting on October 25^th.

39480 Kimberly tree removal (21-054 TREE):  This request to remove trees at a residence on Kimberly Street has been approved with conditions.  The final order was issued on October 29^th.Deer Meadows Subdivision (21-014 SUB/TREE):  With all three open records periods now officially closed, this application for a subdivision moves forward and will be heard by the Planning Commission at their regular meeting on November 8^th.

Sandy Woods Phase 2 (21-037 SUB/VAR/TREE):  This application for a 43 lot subdivision south of Kelso Road was deemed complete on October 29^th and is currently under review.  This project is scheduled to be heard by the Planning Commission at their regular meeting on November 22^nd.

City of Sandy Comprehensive Plan Update:  Staff continues to work with 3J Consulting to develop the scope of work and contract details for this report.

OTSD tree removal (21-042 TREE):  This request by the Oregon Trail School District to remove trees at Cedar Ridge Middle School was deemed incomplete in September.  Staff is still waiting on additional information from applicant.

New Building Inspector: The Building Division has contracted with Johnny Vollendroff, a Sandy resident, to assist our Building Official with plan review and inspections on a part-time basis. 

Transportation System Plan update:  Staff, ODOT and DKS continue to work on the revised Transportation System Plan (TSP).  The City launched a survey on October 29.  The survey closes on November 19.

Kelly’s Kudos:

I want to thank Marisol Martinez for stepping up in a big way since Noryne’s retirement in early September.  Marisol has assumed Noryne’s job duties and is doing a superb job in her new role. Marisol is great at handling customer issues and resolving complicated building division matters. She is a true team player and is a phenomenal asset to the Development Services Department. Thanks Marisol!

Internal projects: 

• Permanent Outdoor Covered Structures grant program:  This status of this program is reviewed semi-monthly at the City of Sandy Ec Dev Advisory Board meeting – here is the status of the program as of the beginning of November 2021:
  
  • Ria’s/SFR – Construction is complete!
  • Le Happy – Construction is complete!
  • Sandlandia – Construction is complete!
  • Boring Brewing – Construction is complete! 
  • Red Shed Public House — Construction is complete!
  • No Place Saloon – Construction is almost complete.
  • Tollgate Inn – Staff is meeting with Mr. Lesowski during the first week in November to discuss options for how to move forward with this project.  This project will likely be kicked into the 2^nd round of this program.
    
• Covered Structures Round 2:  The application period for the second round of this wildly successful program is now closed.  We received eight applications from eligible businesses, and one application from a business that is not eligible according to program rules.  They are as follows:
  
  • La Bamba Mexican Restaurant
  • Smoky Hearth
  • Thai Home
  • Mount Hood Athletic Club – 2 separate applications
  • Sandlandia – 2^nd structure
  • Bigfoot Growlers
  • Wippersnappers
  • Sandy Inn Best Western (ineligible under current rules)

• Trick or Treat Trail:  This Sandy Area Chamber of Commerce event occurred on Saturday, October 30^th and once again was a smash hit.  The weather was very cooperative – while there was a brisk chill in the air and a little bit of wind, clear skies and sunshine more than made up for that.  Final counts from the day saw 618 at the Sandy Historical Museum and 1942 kids at the Sandy Public Library.  While this is not a record for this event, it was pretty close….and a solid showing for the community.  Our local business owners seemed quite pleased with the turnout.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Les Schwab:  This project is approaching completion, although it seems to have stalled out over the last few weeks.  Les Schwab project manager Jordan Hoffart confirmed for me that they have been having some minor labor availability issues with the contractors as well as some weather delays, but they are still hoping to have the project completed by the end of November.
• Façade project – Fun Time RV fencing:  Contractors have paved the lot and are moving along briskly with the project.  Fence construction will likely be one of the last elements of this project to be constructed, so stay tuned. 

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance: 
  • The AntFarm crew helped us out with a spot maintenance problem in October over at the new home of Impact Jiu Jitsu at US26 and University Avenue.  The landscaping at this site (formerly Precision Archery) was not properly maintained over the years, resulting in English ivy and a rogue rhododendron growing out into the pedestrian ROW.  The crew removed all of this vegetation and cleaned up the site, including around the transit stop.
• Flower basket program: 
  • Fall/winter plantings are now installed in the downtown planters.
  • Our contractor (Cedarglen Floral of Damascus) will be installing holiday lighting on the street trees on Pioneer and Proctor in early November.

Econ Devl – Economic Development Advisory Board:

The EDAB met in person on October 6^th, once again at the SandyNet offices.  This meeting featured Community Attributes, Inc, a firm that specializes in local/regional economic data analysis, giving a presentation to our board defining what an economic development strategic plan is, how one is developed and how analysis like this can guide the development of our local economy to our satisfaction.  CAI has performed many economic development strategic plans for cities in Washington state, and more recently for the cities of McMinnville and Astoria.

Econ Devl – Conferences/training:

There were no training opportunities for Economic Development in the month of October.  The Oregon Economic Development Association 2021 conference will kick off virtually on November 8th.

3^rd Quarter Report 2021 – available lots in subdivisions

Attached is an updated platted and tentative platted lots list through September 30, 2021. We issued 15 single family homes between July and September. Jewelberry Meadows (20 lots) and Jewelberry Ridge (9 lots) are both installing utilities and street improvements. With the approval of Cedar Creek Heights (89 lots) and Ten Eyck Rim (9 lots) we will see additional subdivision construction for those two subdivisions in the near future.  

Planning staff is currently reviewing the subdivisions known as Deer Meadows (formerly Bull Run Terrace), Sandy Woods Phase II, and The Bornstedt Views. You will receive the next update in January 2022.

Planning Department items:

The Pad Townhomes (21-046 DR):  This application for a 10-unit townhouse development on Meinig Avenue has now been deemed complete.  This Type III application will be heard at the November 22^nd PC meeting.

Bornstedt Views Subdivision (21-021 SUB/TREE):  Staff review is complete for the application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village.  The Planning Commission has scheduled this project to be heard at their regular meeting on October 25^th.

39480 Kimberly tree removal (21-054 TREE):  This request to remove trees at a residence on Kimberly Street has been deemed incomplete.  Staff is currently waiting on additional materials from applicant.Wells Fargo lighting upgrades (21-007 DR):  This project has been approved with conditions.  Final order was issued on September 22^nd.Deer Meadows Subdivision (21-014 SUB/TREE):  On September 27, 2021 the PC held a public hearing on the Deer Meadows Subdivision application, and decided to create an open record period prior to deliberating on the subdivision request at a special meeting scheduled for November 8^th.  The first open record period will close on Monday, October 11 at 4 pm. During this period, anyone can submit additional written information for the PC to consider. The second open record period will close on Monday, October 18^th at 4 pm.  During the second open record period, parties may only submit information that rebuts or responds to information that was submitted during the first open record period. The third open record period will close on Monday, October 25 at 4 pm. This period is reserved solely for the applicant to submit their final written argument.

Sandy Woods Phase 2 (21-037 SUB/VAR/TREE):  This application for a 43 lot subdivision south of Kelso Road is currently under review.  This project will be reviewed by the Planning Commission in November.

Rogue Fabrication design review (21-039 DR):  This project is currently on hold at the applicant’s request (not yet ready to proceed).

City of Sandy Comprehensive Plan Update:  Staff is still negotiating the budget and scope of work with 3J and anticipating a kickoff meeting in October, after which work will begin on an existing conditions assessment.  This will be the jumping off point for determining the direction of the comp plan.  Staff will also be working with 3J to finalize our public engagement strategy to ensure ongoing engagement throughout the life of the project.  The consultant team will introduce themselves at the October 4th Planning Commission meeting.

OTSD tree removal (21-042 TREE):  This request by the Oregon Trail School District to remove trees at Cedar Ridge Middle School has been deemed incomplete.

Kelly’s Kudos:

I want to thank Shelley Denison for her hard work on applying for two grants related to the Comprehensive Plan.  The two grants are the Transportation Growth Management (TGM) grant, which is authorized by ODOT and DLCD, and the DLCD Technical Assistance grant.  The most recent TGM grant was awarded to the City of Sandy for the Transportation System Plan (TSP) work that is currently underway.  The most recent DLCD Technical Assistance grant was awarded to Sandy in the 1990s.  Shelley asked for $50,000 in grant funding for each grant. We have been advised by DLCD that there is not much likelihood in being awarded both grants, but we were encouraged to apply for both.  Great work Shelley!

Internal projects: 

• Permanent Outdoor Covered Structures grant program:  This program was given a status review at the June Ec Dev Committee meeting – here is the status of the program as of the beginning of July 2021:
  
  • Ria’s/SFR – Construction is complete!
  • Le Happy – Construction is complete!
  • Sandlandia – Construction is complete!
  • Boring Brewing – Construction is complete! 
  • No Place Saloon – Construction is in process.
  • Tollgate Inn – This project is proving more difficult than we thought – one of the specifications that the applicant prefers for this structure (opaque roof) is only available through patio cover specialists, who are extremely busy right now.  We may have to re-evaluate this project and go for a more traditional design with electric lighting.

• Covered Structures Round 2:  Staff awaits the opening of the application period for the second round of this project on October 11^th.  There have been advertisements for this program placed on the City website’s news feed and the City’s official Facebook page.  A targeted letter was sent (via USPS to 12 businesses, hand delivered to 3) to qualifying business owners on October 5^th explaining the application process.
• Special Service Contract Program (SSCP):  Applications were reviewed and approved by a Council subcommittee on September 29^th.  2021-2023 will be the last biennial grant period for the SSCP grant – Council requested to change this program to an annual grant period at their meeting on September 20th.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

Econ Devl – Internal Projects:

• Tenant Improvement project – Red Shed Public House:  This project to install a commercial kitchen hood and fire suppression system is now complete.
• Les Schwab:  This project is finally underway.  Contractors are currently prepping to add the stone wrapping to the base of the building.  Stay tuned
• Façade project – Fun Time RV fencing:  Contractors are still pushing dirt on this project.  Fence construction will likely be one of the last elements of this project to be constructed, so stay tuned. 

Downtown maintenance:

• AF Downtown Maintenance: 
  • Neal Hatley is back:  AntFarm’s old Outdoor Programs Manager is back in Sandy and getting AntFarm’s outdoor work crews back on a proper schedule.  City staff is very happy about this – Mr. Hatley is quite good at what he does and has a great relationship with many City departments.
  • 4^th and final tranche of downtown maintenance projects is now complete.  This work included:  planter strip on the N side of the Shell Station (dig out, weed matting, fill with bark dust); weeding at the corner of Pioneer and Scales (old abandoned La Bamba building) and the planter strip full of weeds outside of Barlow Trail Vet Clinic (dig out down 2”, fill with red pumice to match adjacent strips)
• Flower baskets:  Baskets were removed by our contractor on 10/1.  The baskets did exceptionally well this season for a number of reasons: Our basket contractor really outdid herself this year, AntFarm has found a solid staffer to do the watering, fertilizer and petunia worm insecticide were applied properly, and it was a hot summer to boot.  [We got hit by the petunia worm late this year, which is why most of the baskets were without flowers at the end, and will adjust our insecticide application accordingly.]  The next couple of weeks will see planters refreshed with winter plantings and lights installed on the street trees downtown in preparation for the holiday season.

Econ Devl – Economic Development Committee:

There was no meeting of the EDAB in September.  The next scheduled meeting is on October 6^th, and will feature Community Attributes, Inc giving a presentation about the economic development strategic plans they conducted for the communities of McMinnville and Astoria.

Econ Devl – Conferences/training:

On September 17^th, Emily Meharg and I went to Astoria to take part in an OEDA-sponsored walking tour of the urban renewal district and current projects in their downtown.  The creation of a civic space honoring the long history of Asian-Americans in that community, the rehabilitation of a historic downtown theater in partnership with the non-profit owner, and a discussion about the use of urban renewal funds to help Ft. George Brewery purchase and rehab the property and buildings that they currently occupy in downtown Astoria. 

Planning Department items:

The Pad Townhomes (21-046 DR):  This application for a 10-unit townhouse development on Meinig Avenue was deemed incomplete in August.  Staff recently received updated application materials and are again evaluating for completeness.  This Type III application will be heard at the November 22^nd PC meeting.

Repeal of SMC Chapter 17.64 Planned Development (21-034 DCA):  At the City Council meeting on September 7^th, Council voted to repeal this chapter of the SMC.  This action went into effect on September 15^th.

37685 Olson St. Annexation (21-027): This Type IV application for an “island annexation” of a residential property will be on the agenda at the September 20^th City Council meeting.  It received a unanimous recommendation of approval from the Planning Commission. 

Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village was deemed complete on August 17^th and is currently under review by staff.  The Planning Commission has scheduled this project to be heard at their meeting on October 25^th.

39555 Stefenee Court (21-031 DR):  This request to build a new single family residence was approved with conditions.  Final order issued September 8^th.

39480 Kimberly tree removal (21-054 TREE):  This request to remove trees at a residence on Kimberly Street has been received and is currently undergoing a completeness check.

Wells Fargo lighting upgrades (21-007 DR):  This project has now passed a completeness check and is currently under review by staff.

Deer Meadows Subdivision (21-014 SUB/TREE):  This application for a 32-lot subdivision at 40808 and 41010 Highway 26 was filed on March 31, 2021.  The applicant previously proposed a development at the site that was denied by the City Council (19-050 CPA/ZC/SUB/SAP/TREE – Bull Run Terrace). This application is substantively different from that prior proposal.  The applicant is not proposing a Comprehensive Plan amendment or Zone Change. The applicant does not propose to expand Deer Pointe Park or connect Dubarko Road to Highway 26.  The Planning Commission is scheduled to hear the proposal at their meeting on September 27.

Fred Meyer EV Charger Station (21-038 DR): Staff approved another EV charger station in the Fred Meyer parking lot.  This charging station is located between the two existing charging stations and will add capacity for an additional four vehicles.

Sandy Woods Phase 2 (21-037 SUB/VAR/TREE):  This application for a 43 lot subdivision south of Kelso Road has been deemed complete on September 9^th and is currently under review.  This project will be reviewed by the Planning Commission in November.

Rogue Fabrication design review (21-039 DR):  This project is currently on hold at the applicant’s request (not yet ready to proceed).

Bull Run Electric Building:  As interior work is finished up, the building owner is preparing spaces for lease and anticipating a November 1^st completion/occupation date for the leasable spaces.

City of Sandy Comprehensive Plan Update:  Staff is currently negotiating the budget and scope of work with 3J and anticipating a kickoff meeting in November, after which work will begin on an existing conditions assessment.  This will be the jumping off point for determining the direction of the comp plan.  Staff will also be working with 3J to finalize our public engagement strategy to ensure ongoing engagement throughout the life of the project.  

City of Sandy Parks Master Plan (21-035):  The Parks Master Plan will be on the agenda for the September 20^th City Council meeting with a unanimous recommendation from the Planning Commission.  Staff would like to thank our consultant (ESA), the Parks and Trails Advisory Board, and all other stakeholders involved.  

OTSD tree removal (21-042 TREE):  This request by the Oregon Trail School District to remove trees at Cedar Ridge Middle School has been deemed incomplete.

Internal projects: 

• Permanent Outdoor Covered Structures grant program:  This program was given a status review at the June Ec Dev Committee meeting – here is the status of the program as of the beginning of July 2021:
  
  • Ria’s/SFR – Construction is complete!
  • Le Happy – Construction is complete!
  • Sandlandia – Construction is complete and currently being reviewed by our Building Official. 
  • Boring Brewing – Construction is complete. 
  • No Place Saloon – Construction to start any day now.
  • Tollgate Inn – Scheduling new contractors for bids now.
    
• Covered Structures Round 2 was approved at the last September 6^th City Council meeting, pending a new program for businesses outside of the Urban Renewal Zone.  New program will be delivered at the September 20^th City Council meeting.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Tenant Improvement project – Red Shed Public House:  This TI grant project to add a hood and fire suppression system to the kitchen at this restaurant is essentially complete except for the roof screening, which is in progress.  The equipment and venting ductwork has been tentatively approved by the Building Official; we are waiting for the required equipment screening to be in place before reimbursing the applicant and closing this file.  Screening is being provided by Mtn. View Contracting and should be complete no later than 9/22.
• Old Church on Pioneer:  The final portion of the revamping of the old church on Pioneer (a new ADA entry) will be getting underway shortly.  The building owner would like to ask the Urban Renewal Board for additional grant funding to add an ADA entry for the downstairs unit of this building — this would be in addition to the $41,500 he received for a façade grant for the body of the building, and an additional $10,000 in public infrastructure grant funding he will has received for the new ADA entryway.  Staff will be presenting this request to the UR Board at their next meeting, as this request does not neatly fit into any of our existing grant programs.
• Façade project – Fun Time RV fencing:  This project finally seems to have started, although it is moving along very, very slowly.  When complete, there will be fencing running along the length of the lot on Proctor that will feature stone wrapped bases on the fence posts, which is a Sandy Style element.
  

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance:  The third batch of small projects has been completed by AntFarm.  This batch of small projects included: cleaning out all of the borders, mowing back the blackberries and bark dusting at the coin-op car wash; trimming back the out-of-control rose bush in the Library parking lot, and a complete dig-out and bark dust application for the planter strip on the Proctor side of Dairy Queen.  We also asked AntFarm to weed around the Farmer’s Market lot, particularly the corners of the lot where the weeds were getting particularly bad. 

This will probably be the last batch of downtown maintenance cleanup items to be completed in 2021, although if any Councilors have any specific areas of concern in the C-1 zone, the Ec Dev Mgr would be happy to address them.

• Flower baskets:  Baskets will be removed at the end of September.  NOTE: After having an end-or-season discussion with our flower basket watering contractor, I have been advised that they will need to raise their rates for this service in 2022.  This is absolutely justified – AFYS has been providing this service at below market rates since they replaced Ruthie as our contractor several years ago, and they have performed exceptionally well for the City.  Expect a rate increase in the 15-20 percent range in 2022.

Econ Devl – Economic Development Committee:

There was no meeting of the EDAB in September.  The next scheduled meeting is on October 6^th, and will feature Community Attributes, Inc giving a presentation about the economic development strategic plans they conducted for the communities of McMinnville and Astoria.

Econ Devl – Conferences/training:

There were no conferences or training opportunities for Economic Development in the month of August.

Planning Department items:

The Pad Townhomes (21-046 DR):  This application for a 10-unit townhouse development on Meinig Avenue is currently being reviewed by planning staff for completeness.

Repeal of SMC Chapter 17.64 Planned Development (21-034 DCA):  At the July 26^th Planning Commission meeting, this item was recommended to be forwarded on to City Council for final approval.  City Council will review and make a decision at their regular meeting on August 16^th.

37685 Olson St. Annexation (21-027): A type IV application for an “island annexation” of this residential property has been deemed complete.  This application is scheduled to be heard at the Planning Commission meeting in August. 

38487 Maple Street (21-028 TREE):  Final order for this request to remove a retention tree in the Marshall Ridge subdivision was issued on July 15^th.

Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village was deemed incomplete in June – still waiting on additional materials from applicant.

39555 Stefenee Court (21-031 DR):  This request to build a new single family residence has now been deemed complete; completeness letter sent to applicant on July 16^th.

39221 Pleasant St (21-026 MP):  Final order for this minor replat in downtown Sandy was issued on July 13^th.

Sandy Woods Phase 2 (21-037 SUB/VAR/TREE):  This application for a 43 lot subdivision south of Kelso Road has been deemed complete and is currently under review.

Fred Meyer EV charger station (21-038 DR):  Final order for this application for additional charging stations in the Fred Meyer parking lot was issued on August 10^th.

Rogue Fabrication design review (21-039 DR):  This project is currently on hold at the applicant’s request (not yet ready to proceed).

City of Sandy Comprehensive Plan Update:  Staff is still receiving submissions for the RFQ posted earlier. (Proposal submittal deadline was 8/6; selection date is 8/18).  Staff is currently preparing scoring criteria for application review next week.  Staff is also putting the finishing touches on the public engagement strategy for this plan and working with the Youth Advisory committee chair to make sure that children and teens are included in the project.

City of Sandy Parks Master Plan (21-035):  The Parks Master Plan will go before Planning Commission this month and City Council next month for final adoption.  Staff would like to thank our consultant (ESA), the Parks and Trails Advisory Board, and all other stakeholders involved.  The Development Services Director is currently working with our attorneys to make sure our development code appropriately references the Parks plan.

Bull Run Electric Building:  Exterior shell of building complete.  Working on finishing interior spaces and anticipating a September 1^st completion/occupation date for the leasable spaces.

Wells Fargo lighting upgrades (21-007 DR):  Still waiting on additional information from applicant after application was deemed incomplete by staff in April.

Kelly’s Kudos:

Prior to her retirement, I want to thank Noryne Robinson for her dedication to the City of Sandy. She has worked for the City of Sandy since May 2007 and is retiring on September 3, 2021. Over the last 14+ years she has been a reliable and hardworking member of the Development Services Department team. She will be dearly missed by everyone in City Hall, but we wish her the best in all of her post-work adventures. Thank you Noryne!

Internal projects: 

• Community Center Porte Cochere project (20-002 FAC):  The bid period for this project is now closed.  We received bids from three qualified contractors – bid results below.  Staff is now preparing to place this information before the UR Board for final approval to proceed.

• Permanent Outdoor Covered Structures grant program:  This program was given a status review at the June Ec Dev Committee meeting – here is the status of the program as of the beginning of July 2021:
  • Ria’s/SFR – Construction is complete!
  • Le Happy – Construction is complete!
  • Sandlandia – Construction is about 80% complete.  Remaining items include completion of trench drain, install stone wrap, install gutters, install table bases.  Estimated project completion by end of August.
  • Boring Brewing – Construction is 98% complete.  Remaining items (extend downspout to ground drain; touch up stain) to be completed week of 8/9/21.  Note: This covered structures project has inspired the building owner to complete other maintenance issues with this building – McCord Construction will complete the painting of the building for Mr. Sparks via a Façade grant that another contractor abandoned, as well as replace several sections of damaged siding and the south door and trim (Boring Brewing’s front door!).  Special thanks to Donivon McCord for stepping up to the plate on this one.
  • Red Shed Public House – Construction is complete!  Waiting on contractor info for heaters before closing project.
  • No Place Saloon – Contractor selected (Neilson Construction); construction to start in 2 weeks.
  • Tollgate Inn – Scheduling new contractors for bids now.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Tenant Improvement project – Red Shed Public House:  This TI grant project is to add a hood and fire suppression system to the kitchen at this restaurant.  The restaurant currently does all of its cooking on outdoor grills, but the current owner does not see this as a sustainable practice going forward.  Project was originally estimated to be complete in August, but business owner has had multiple projects going on at once which lead to delays, and there was some question about the gas line contractor being able to complete this job per the scope of work.  Applicant is contracting with the covered structure project contractor to do the parts (screening) that the gas line contractor is unable/unwilling to do.  This project should still be completed by the end of August.

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance:  The second batch of small projects (multiple cleanups of landscaping strips on Proctor/Pioneer Boulevards in the couplet (Big Apple, Brady’s Brats & Burgers, small strips around the transit center), general weeding around Joe’s Donuts) has been completed by AntFarm.  The crew has also completed removing base suckers from all of the downtown street trees in the couplet at our request.  Moving on to the third batch of small projects, which will include: cleaning out all of the borders and mowing back the blackberries at the coin-op car wash; trimming back the out-of-control rose bush in the Library parking lot, and more planter strip refreshes on Proctor and Pioneer.
• Flower baskets:  Additional application of insecticide for petunia worms was applied at the end of July.  Watering crew has been amazingly consistent this year, and these might be the best looking baskets we have ever had.  All is well here.

Econ Devl – Economic Development Committee:

The August meeting of the Economic Development Committee was held in person for the first time in a year on August 4^th at 6:30 PM.  The meeting was held at the SandyNet offices, as Council Chambers was actually triple-booked due to all of our boards and committees starting back up with in-person meetings. 

After a general check in with committee members, we proceeded with our typical review of development projects throughout Sandy, including a brief update on the current state of the Covered Structures program.  This was followed by a general discussion regarding Council’s request to pursue an economic development  strategic plan, and what that plan would entail.  We then engaged in a brief SWOT analysis for Sandy as an example of what is typical with the development of this kind of strategic plan – we made it through community “strengths” and “weaknesses” before the expiration of time for the evening.

The next meeting is scheduled for Wednesday, November 6^th at 6:30 PM.

Econ Devl – Conferences/training:

There were no conferences or training opportunities for Economic Development in the month of July. 

2^nd Quarter Report 2021 – available lots in subdivisions

Attached is an updated platted and tentative platted lots list through June 30, 2021.  We issued 16 single family homes between April and June.  With substantial completion occurring at Shaylee Meadows the number of house permits issued will increase this fiscal year.  We issued 8 house permits for Shaylee Meadows in June and are currently reviewing 6 additional house permits.  Lennar plans to submit 2 new house permits each week for review. 

Jewelberry Meadows (20 lots) and Jewelberry Ridge (9 lots) are both completing tree removal and grading work.  With the approval of Cedar Creek Heights (89 lots) and Ten Eyck Rim (9 lots), we will see additional subdivision construction for those two subdivisions soon.  Jacoby Heights (32 lots) has expired and therefore was removed from the report.  Planning staff is also reviewing the subdivisions known as Deer Meadows (formerly Bull Run Terrace), Sandy Woods Phase II, and The Bornstedt Views.  Deer Meadows was deemed complete and will be reviewed at the September 27, 2021 Planning Commission meeting.  Sandy Woods Phase II and The Bornstedt Views are both being reviewed for completeness.

You will receive the next update in October 2021.

Planning Department items:

Space Age fueling station (19-012 DR):   This station now has a certificate of occupancy and is fully operational.

Repeal of SMC Chapter 17.64 Planned Development (21-034 DCA):  This action has been scheduled for a July 26^th Planning Commission meeting.

Olson St. Hardship Permit (21-020): This type III application is for a permit for a hardship trailer at a residence on Olson Street.  This application is scheduled to be heard at the Planning Commission meeting on July 26^th.  Staff is currently finishing up the staff report and slides for that meeting.

37685 Olson St. Annexation (21-027): This type IV application for a property owner looking to annex his property into the city has been deemed complete.  This application is scheduled to be heard at the Planning Commission meeting in August. 

38487 Maple Street (21-028 TREE):  This request to remove a retention tree in the Marshall Ridge subdivision has been deemed complete and is currently under review.

Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village has been deemed incomplete – waiting on additional materials from applicant.

39555 Stefenee Court (21-031 DR):  This request to build a new single family residence has been deemed incomplete; currently waiting on additional information from applicant.

39221 Pleasant St (21-026 MP):  This minor replat in downtown Sandy has now been deemed complete by staff and is currently under review.

Sandy Woods Phase 2 (21-037 SUB/VAR/TREE):  This application for a 43 lot subdivision south of Kelso Road is currently being checked for completeness.

Fred Meyer EV charger station (21-038 DR):  This application for additional charging stations in the Fred Meyer parking lot is currently being checked for completeness.

Rogue Fabrication design review (21-039 DR):  Staff just received this application from the applicant recently and is currently reviewing it for completeness.

Downtown Walkability Assessment:  A decision was made recently to incorporate this assessment into the Transportation System Plan.  Look for the DWA to be included in the TSP that comes before PC/Council later in the year.

City of Sandy Comprehensive Plan Update:  Staff has completed the RFQ and posted it on the City’s website and a few industry publications.  Plan also sent directly to a couple of specialty firms.  Proposal deadline is August 6^th; contractor selection deadline is August 18^th.

City of Sandy Parks Master Plan Adoption:  ESA is in the process of making final edits to the plan prior to staff running this master plan through the land use application process.

Bull Run Electric Building:  Exterior shell of building mostly complete.  Working on utilities and interior spaces and anticipating an August 1^st completion/occupation date for the leasable spaces.

Ten Eyck Rim Subdivision (21-015 SUB/TREE):  The final order for this application for a 9 lot subdivision along Ten Eyck between Pleasant and Hood was issued on June 15^th.

Wells Fargo lighting upgrades (21-007 DR):  Still waiting on additional information from applicant after application was deemed incomplete by staff in April.

Kelly’s Kudos:

Nothing this month.

Internal projects: 

• Community Center Porte Cochere project (20-002 FAC):  The architectural and engineering work for this project is now complete, and the bid period is officially open.  An Invitation to Bid is currently posted for this project on the City’s website – there will be an optional pre-bid conference at the construction site on July 14^th to answer any questions about the project, and the bid closing date/time is 2:00 PM on July 28^th.  We are hoping to see construction start in August and be completed by the end of 2021.

• Permanent Outdoor Covered Structures grant program:  This program was given a status review at the June Ec Dev Committee meeting – here is the status of the program as of the beginning of July 2021:
  
  • Ria’s/SFR – Construction is complete! Structure is currently being used by applicant.
  • Le Happy – Construction is complete! Structure is currently being used by applicant. Bonus note: Le Happy will now offer live music under the covered structure every Thursday afternoon! [See completed space above] Come hang out under the disco ball!
  • Sandlandia – Bid won by Neilson Construction of Fairview.  Construction currently in progress.
  • Boring Brewing – Bid won by McCord Construction of Gresham.  Construction currently in progress – see roof being constructed at their shop below.
  • Red Shed Public House – Bid won by Mtn View Contracting Company.  Construction to start week of 7/12.
  • No Place Saloon – Out to bid.
  • Tollgate Inn – Applicant decided that he was not happy with the results from Patio Cover People and wants to go in a different direction.  Applicant forwarded additional contractor contact info he would like me to look into…

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Tenant Improvement project – Red Shed Public House:  This TI grant project is to add a hood and fire suppression system to the kitchen at this restaurant.  The restaurant currently does all of its cooking on outdoor grills, but the current owner does not see this as a sustainable practice going forward.  Project estimated to be complete in August.

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance:  The second batch of small projects went to new Outdoor Programs Manager Max Krieger in June.  Projects included multiple cleanups of landscaping strips on Proctor and Pioneer Boulevards in the couplet (Big Apple, Brady’s Brats & Burgers, small strips around the transit center), and some general weeding around Joe’s Donuts.  We have also secured a commitment from AntFarm Youth Services to dig out all landscaping strips adjacent to their Outdoor Building and replace with weed matting and bark dust before the end of the year.
• Flower baskets:  Watering staff has stabilized – baskets/planters are being watered every evening and fertilized regularly.  First application of insecticide for petunia worms has been applied.  Baskets look fantastic.  All is well here.

Econ Devl – Economic Development Committee:

The June meeting of the Economic Development Committee was held virtually on June 2^nd at 6:30 PM.  After completing a general check-in with committee members, we launched immediately into a presentation by Sandy business owner Joey Gambino regarding the zone change he recently completed for Rogue Fabrication, and how the City might look at making slight adjustments to its code to help ease the development path for light manufacturers like him.   The staff liaison then provided a presentation about economic development strategic plans: what they are, why they are important, and a couple of examples of communities that have completed one recently (Beaverton, Ashland), before finishing the meeting with a current Covered Structures program status update.

The next meeting is scheduled for Wednesday, August 4^th at 6:30 PM.

Econ Devl – Conferences/training:

There were no conferences or training opportunities for Economic Development in the month of June. 

Planning Department items:

Olson St. Hardship Permit (21-020): This type III application is for a permit for a hardship trailer at a residence on Olson Street.  This application is scheduled to be heard at the Planning Commission meeting on July 26^th.  Staff is currently working on the staff report and slides for that meeting.

37685 Olson St. Annexation (21-027): This type IV application is for a property owner looking to annex his property into the city. This application is scheduled to be heard at the Planning Commission meeting in August. 

38487 Maple Street (21-028 TREE):  This request to remove a retention tree in the Marshall Ridge subdivision is currently being checked for completion.

The Bornstedt Views Subdivision (21-021 SUB/TREE):  The application for this 42 lot subdivision between Bornstedt Rd and Averill Parkway south of Cascadia Village has been deemed incomplete – waiting on additional materials from applicant.

39555 Stefenee Court (21-031 DR):  This request to build a new single family residence is currently being checked for completion.

39221 Pleasant St (21-026 MP):  This minor replat in downtown Sandy has been deemed incomplete by staff – waiting on additional materials from applicant.

20-032 DCA code changes associated with House Bill 2001 related to duplexes and ADUs: New code becomes effective on June 16^th.

Creekside Loop duplex garage (20-018 AP):  Second appeal of the garage setback adjustment request for the duplex on Creekside Loop (previous appeal to PC was File No. 21-001 AP, and previous staff decision was File No. 20-049 ADJ) – Staff and PC decision upheld by Council; final order issued May 19^th.

Leslie Pole Barn 37625 SE Kelso Road (21-005 VAR): The final order for this application for a variance to an accessory structure on a residential property has now been issued by staff.

Leslie Property Line Adjustment (21-016 PLA):  The final order for this application for a simple property line adjustment has been submitted by staff.

Downtown Walkability Assessment:  This plan has been put on the back burner for now as Development Services staff focuses on the RFQ for the new comprehensive plan.

City of Sandy Comprehensive Plan Update:  Staff will have the consultant RFQ completed by June 17^th.  Staff is also currently working on developing the online public engagement web page piece of this project.

City of Sandy Parks Master Plan Adoption:  Staff will be taking this master plan to the Planning Commission meeting in August.  The consultant of record did a great job summarizing this plan at the recent Council/Commission joint work session.

38105 Jonsrud Lane (21-009 FSH):  The final order for this request for landscaping and tree removal in the FSH was issued on May 11^th.

Next Adventure Phase III Addition (21-006 DR/VAR):  The final order for this project was issued on May 11^th.

Bull Run Electric Building:  Framing of the building completed – currently working on siding, roofing and utility installation.  Anticipating an August 1^st completion/occupation date for the leasable spaces.

Cedar Creek Heights Subdivision (21-012 SUB TREE FSH): This application for an 89-lot, type II subdivision near Vista Loop Drive was originally known as “The Views Plan B”.  Staff is currently finishing up the final order and expects to have it back to the applicant prior to June 17^th.

Ten Eyck Rim Subdivision (21-015 SUB/TREE):  This application for a 9 lot subdivision along Ten Eyck between Pleasant and Hood has now been deemed complete and is currently under review. 

Wells Fargo lighting upgrades (21-007 DR):  Still waiting on additional information from applicant after application was deemed incomplete by staff in April.

Chase Bank:  This applicant is requesting to install an ATM next to the Verizon store on Bluff Road.  The pre-app is currently being scheduled for June. 

Champion Collision:  This applicant is planning some upgrades to their current building.  The pre-app is currently being scheduled for June.

Kelly’s Kudos:This month I want to highlight a growing problem in Sandy and thank Terre Gift for his patience and dedication in dealing with this matter.  It is unfortunately becoming more common to find people living in buildings that are not approved for overnight occupancy.  In the last few months, we have identified at least one instance of someone illegally living in a commercial space in downtown Sandy and several cases of people living in crawl spaces and sheds.  These areas are not constructed for sleeping, do not contain proper egress/ingress and are potential fire traps for overnight occupants.  In addition, people that choose to live in such unsafe environments are also putting other people at risk by cooking on devices outside a kitchen and using bootlegged wiring.  

Terre has been patiently working with these people to move them into safer environments and educate them on the safety concerns related to living in such environments.  Terre’s approach in this matter allows people to make decisions and choices prior to jumping straight to code enforcement.  Unfortunately, some people are choosing not to move from such unsafe environments, in which case abatement is required. 

Internal projects: 

• Permanent Outdoor Covered Structures grant program:  This program was given a status review at the June Ec Dev Committee meeting – here is the status of the program as of June 8^th, 2021:
  
  
  • Ria’s/SFR – Construction is complete! Structure is currently being used by applicant.
  • Le Happy – Currently being built by Mtn View Contracting Company.  Estimated completion date: June 15^th.

• • Sandlandia – Bid won by Neilson Construction.  Estimated completion date: sometime in August 2021.
  • Boring Brewing – Bid won by McCord Construction of Gresham.  Estimated completion date: n/a.
  • Red Shed Public House – Currently out to bid – bid due date: June 18^th, 3:00 PM.  Bidders are Neilson Construction, Full Throttle Construction and Mtn View Contracting Company.
  • No Place Saloon – Waiting on engineering; should come in literally any day now.
  • Tollgate Inn – Received a design and quote from the contractor on June
  • Beer Den – This project was cancelled by the business owner – reason unknown.

• Cedar Ridge Demo RFQ:  The Development Services Director and City Manager met with Hod Wells of PBS Environmental in May.  Next step: City Manager and PBS Environmental to present scope of work to the Council Subcommittee on the Community Campus for feedback and direction.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Façade project – Old Church on Pioneer Blvd:  Standing by on this project – waiting for applicant to pay primary project contractor so I can release the remainder of the Façade grant funds to applicant.  98% of primary project complete.  Applicant has also received one bid for the entry work thus far, but it is difficult to find concrete contractors right now.

Econ Devl – Internal Projects:

Downtown maintenance:

• AF Downtown Maintenance:  The first batch of small projects went to new Outdoor Programs Manager Max Krieger in May.  Projects included weeding and general cleaning of the front façade and pedestrian path of the Sandy Public Library and Try My Thai Restaurant, and the removal of a homeless encampment on the Sorenson property behind the coin-op car wash.  Projects in June will include multiple cleanups of landscaping strips on Proctor and Pioneer Boulevards in the couplet, and some general weeding around Joe’s Donuts.  We have also secured a commitment from AntFarm Youth Services to dig out all landscaping strips adjacent to their Outdoor Building and replace with weed matting and bark dust before the end of the year.
• Flower baskets:  Flower baskets and street planters were installed during the penultimate week of May by Cedarglen Floral and are being watered and fertilized again by the AntFarm Youth Services watering crew.  Pesticide for the petunia worm will be added in the first week of July as per usual.  Cedarglen did a particularly good job with the baskets this year, so kudos to our friends out on Sunshine Valley Road!

Econ Devl – Economic Development Committee:

The May meeting of the Economic Development Committee, which was scheduled to occur virtually on Wednesday, May 5^th at 6:30 pm, was cancelled by the Chair.  This was primarily because the Chair was at out of town at a conference and unavailable to host the meeting.  The next meeting is scheduled for Wednesday, June 2^nd at 6:30 PM.

Econ Devl – Conferences/training: There were no conferences or training opportunities for Economic Development in the month of May.