Planning items:

Tree code (19-020 DCA): Staff is still in process of drafting major revisions to our tree code – the revisions are extensive enough that we will likely “repeal and replace” the entire code section. Staff is working on the revisions now.

Sign code: Staff shall complete an initial meeting with City Council representatives to update findings for a future formal workshop with all of Council.  Staff is almost complete with code review and will be available to meet with Councilor Pietzold and Mayor Pulliam shortly.

Space Age Fueling Station (19-012 DR): Waiting for comments from the transportation related agencies before drafting final order.

Scenic Street (19-027 CUP): Staff has deemed this application incomplete.

Bloom Annexation (Case No. 18-026 ANN): City Council approved Ord. 2019-16 approving the proposed annexation. 

Design Review:

• Tractor Supply Company shed addition: (19-022 DR) Final order issued August 15.
• Cashatt Duplex (19-028 DR/CUP): Applied for a conditional use permit to have a duplex within a C-1 zoned property (located on Pleasant St.)
• Bailey Meadows Subdivision (19-023 SUB/VAR):  We are waiting on the applicants for this proposed 100 lot subdivision by Ponder Lane to send hard copies so we can send them out for agency review and neighbor notice.
• Dutch Bros (18-057 DR/CUP): A Final Order was completed 7/22/19.  This site is clear to begin developing.
• Fun Time RV (18-030 DR): Planning commission approved the Conditional Use for outside display and storage of merchandise for the entire site and Special variance to eliminate the required building at the 8/26/19 meeting. 
• Trillium Machine: (19-017) Deemed incomplete on 8/20/19.  Applicant has recently reached out with miscellaneous questions.
• US Metal Works (19-026 MOD):  Approved site plan modifications, issued Final Order  8/21/19. 
• Jewelberry Meadows (19-018 SUB): Submitted 7/5/19, deemed incomplete 7/26/19 and resubmitted 8/2/19.  Currently under review.

Kelly’s Kudos: This is a new section of the Development Services Department Report reserved for our director to identify when staff goes above and beyond the call of duty

For August of 2019, I would like to recognize Terre Gift for his extraordinary work solving a safety issue identified by a resident in the Champion Village subdivision. Terre’s quick actions resolved a fall hazard next to a sidewalk on Champion Way that is used for school children walking to their bus stop.  Thanks to Terre for working with the developer to  satisfy an immediate safety concern on the same day it was identified.

Internal projects: 

• City Hall Remodel: This project, at long last, is 100% completed.  Many thanks to Columbia Cascade Inc of Boring for getting everything completed, including all the last-minute changes.  Total cost of the project including all change orders and the replacement of the stonework on the exterior columns: $176,275
• We are currently going through a second round of electrical work at City Hall.  We are removing as many of the Lazenby-era outlet strips as we can and replacing those with standard inset outlets, replacing the older grey outlets and switches with newer white ones for consistency and adding a few extra outlets where needed.  Bull Run Electric is doing the work.
• Once the electrical work at City Hall is completed (2^nd week of September), we will remove all of the old blinds on the south and west sides of the building, and then contract with a drywaller/finisher to repair all of the drywall cuts in the building and get all of the interior painting cleaned up.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• New restaurant at Chariteas site: We are in the bidding stage of two different Tenant Improvement grants at this site – one for the purchase and installation of a kitchen hood, and one for an interior remodel to add a bar, additional ADA restroom and to upgrade and relocated the grease interceptor.  More to come soon!
• Tractor Supply Company:  Work continues at this site as the company prepares for an targeted September 27^th grand opening date.  There is a representative from the corporate office on site now conducting interviews to hire staff for the store.
• Oregon’s Wild Harvest building:  This building has been purchased by our friends at Clackamas County Health, Housing & Human Services and will be used as expansion space for existing services here in Sandy.  After a zone change, the office section of the building will be removed, parking will be expanded, and the interior will undergo an extensive remodel prior to reopening.  The new owners are also looking for off-site parking for staff to help alleviate the restricted parking on-site.
  
  

Econ Devl – Internal Projects:

Downtown maintenance:

• Cleanup on Pioneer Blvd: In process.
• Rip City Rally:  The Portland Trailblazers are hosting an event in downtown Sandy on the corner of Scales and Proctor as part of a statewide marketing campaign.  They have asked to make this as much of a “community event” as possible by setting up near the Farmer’s Market and making space available for local non-profit oriented organizations to set up booths and distribute information.  More on the Rally in next month’s report.
• Changes coming to Mtn. Moka Building:  We have made arrangements with Brad Picking to take care of a few aesthetic changes to this building at the City’s expense in preparation for a potential paint job in the near future:
  • Oregon Tree Care will remove the large tree on the SE corner of Proctor and Meinig on 9/12 – this tree is growing into the electrical infrastructure above it, and is far, far too large for the space it’s currently growing in.  Wood to be donated to AntFarm’s firewood program.  Mr. Picking has stated that he will replace with something more fitting to that space later.
  • The disintegrating wheel stop bars made of old railroad ties along the Meinig Avenue side of the parking lot will be replaced by concrete wheel stops from Michael’s Precast Concrete on 9/11.  Wheel stops paid for by City of Sandy; installation to be done by KLM Construction at Mr. Picking’s cost.

• Mural restoration: Both of the downtown murals undergoing restoration work are now complete.  The Ace Hardware mural looks noticeably brighter – special thanks to Arts Commissioners Becky Hawley and Pamela Smithstead for completing the work by volunteering their labor and time and by reaching out to Ace Hardware, who donated the paint for this project (a significant expense).  The restoration work on the mural attached to the back of the Mountain Moka Building was completed by the original artist, Lee Lauritzen, and his son Craig under an existing maintenance agreement.

• Derelict buildings – residential: 
  
  
  • Pendergrass: The small garage directly behind Meadowlark Ski was removed by Konell Construction in late August, and the fruit tree that was there was removed by AntFarm Youth Services and donated to their firewood program with the property owner’s blessings at about the same time.  This property is now on the commercial market for sale.  The other small garage was brought up to current code by local contractor Jonah Nail and has passed final inspection.  This concludes our derelict buildings process with the Pendergrass family, as represented by Ms. Paula Sorenson, the family matriarch.  Ms. Sorenson picked up her reimbursement check for the demolished garage here at City Hall on Friday, September 6^th.

• Derelict buildings – commercial:
  • Smith Building: We have requested a report from Dao Architecture in Portland detailing the appropriate steps to take to halt degradation of the building surface and suggesting an appropriate method to restore surface paint.  Dao has some current deadlines they have to meet before they can get started on this project – we are currently waiting on them to have enough time available in their schedule to do a site visit.

Econ Devl – Conferences/training:

• Nothing in August

Planning items:

Tree code (19-020 DCA): Staff is in the process of drafting major revisions to our tree code – the revisions are extensive enough that we will likely “repeal and replace” the entire code section.

Sign code: Staff (Associate Planner James Cramer and Economic Manager David Snider) shall complete an initial meeting with City Council representative to update findings for a future formal workshop with all of Council.

Eagle Park improvements (19-009 DR):  Façade improvements issued June 19^th

Space Age Fueling Station (19-012 DR): Undergoing second review for completeness.

Scenic Street (19-027 CUP): Staff had a pre-app in late May for a new senior residence/memory care facility at the old Mt. Hood Hospice site n Scenic Street.

Mt. Hood Cigar (19-008 DR): Application for the smoking shed in their parking lot has been deemed incomplete.

Bloom Annexation (18-026 ANN): At the 7/22/19 Planning Commission meeting it was voted to pass the request to City Council with the recommendation for approval with four (4) conditions. 

Design Review:

• Tractor Supply Company shed addition: (19-022 DR) applied for a design review for a shed on the site of the primary use however no plans were submitted.  Staff intends to deem the application incomplete should plans not be submitted within 30 days of receiving the initial application (6/27/19).
• Bailey Meadows Subdivision (19-023 SUB/VAR):  This proposed 100 lot subdivision by Ponder Lane has been deemed incomplete.
• McDonald’s (19-015 VAR): Variance for parapet height approved and issued June 18.
• Dutch Bros (18-057 DR/CUP): Design Review, Conditional Use and Variances (3) was approved at the 6/24/19 Planning Commission meeting and a Final Order was completed 7/22/19.
• Stowaway Mini Storage (18-048 DR): approved at the 7/22/19 Planning Commission meeting and a Final Order should be completed the week of 8/5/19.
• PGE Redevelopment (19-002): This is tentatively scheduled for the 8/26/19 Planning Commission meeting – however, the applicant expressed interest in postponing to a later date.
• Fun Time RV (18-030 DR): On the agenda for the 8/26/19 Planning Commission meeting. 
• Trillium Machine: (19-017) Deemed incomplete on 8/20/19.   
• US Metal Works (19-026 MOD): Requested a modification to the approved site plan to increase parking and decrease the SF of Building C.
• Jewelberry Meadows (19-018 SUB): This is a proposed 20 lot subdivision west of Sandy Bluff 5 and Jewelberry Ave. was submitted 7/5/19, deemed incomplete 7/26/19 and resubmitted 8/2/19.

Internal projects: 

City Hall Remodel: City Hall is currently undergoing a series of exterior improvements to the building – current status is as follows:

• This project is basically completed.  Remaining work is comprised of a small amount of trim painting, replacing the blinds in the conference room, painting a couple of windowsills and completing the trim work around Karey’s window.  All of this should be completed before our next department report.
• Our first round of bidding for the replacement of the plumbing in City Hall resulted in zero qualified bids out of four contractors stating interest.  We are going to go out for a second round of bids shortly and will engage a minimum of five larger contractors from around the greater Portland metro area.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• New restaurant at the Chariteas site:  I have been working for several months now with a local couple that has recently purchased this building and is interest in developing it into a full-service restaurant.  They currently own a successful crepe restaurant in NW Portland and would like to turn this site into their second location.  The concept is to serve crepes, both sweet and savory, along with a strong beer, wine and cocktail list to create a good “date-night” place for the community.  I have gotten them started with a max TI grant project to add a hood, grease trap, bar and second bathroom on the interior, and also plan to simultaneously do a façade project with them to paint the building, repair the gutters and the front railings and possibly improve ADA access a bit.
• Ascent Physical Therapy: This new business has moved into the north end of Mr. Picking’s building across the street from City Hall.  This is a standard physical therapy office.
  
  

Econ Devl – Internal Projects:

Downtown maintenance:

• Cleanup on Pioneer Blvd: We have contracted again with the AntFarm crew to engage in a second round of clean-up items downtown.  Round Two will include weeding in the landscaping areas around Mad Dogz Hobbies and Sandlandia, and the removal of a dead spruce bush at Dairy Queen.

• Mural restoration: Two of Sandy’s downtown murals are undergoing restoration at the moment.  The mural at Ace Hardware is being restored by volunteers from the Sandy Arts Commission – special thanks to Commissioners Becky Hawley and Pamela Smithstead for taking the initiative to get this mural cleaned up.  The mural on the back of the Mountain Moka Building is being restored by the original artist, Lee Lauritzen, and his son Craig.
• Mountain Days:
  • Music Fair and Feast:  The Sandy Area Chamber of Commerce had a pretty good turnout this year at MF&F and improved on last year’s fundraising totals.  A few issues with a local food vendor, but otherwise problem free.
  • Fun Center:  Nunpa reports that the carnival vendors were amazing this year – there were no security issues reported, the site was meticulously cleaned after the event and they even made a $500 donation to AFYS.  Excellent work all around.

• Derelict buildings – residential: 
  
  
  • Pendergrass: The small garage directly behind Meadowlark Ski will be removed prior to our next department report.  Konell has pulled the demo permit and should get started literally any day now.  The tree on this lot will also be removed by AntFarm Youth Services as a courtesy to the City and the landowner.
  • Lamb: Mr. Doughman has drafted a contract committing Mr. Lamb to the demolition of these three structures in return for City reimbursement of 50% of demolition costs of his two structures in the C-1 zone.  We forwarded this contract as well as a complete scope of work for the project to Mr. Lamb on July 25^th.  Mr. Lamb has not returned the contract with his signature as of this writing and has not responded to an inquiry sent to him and Ms. Glenn on August 5^th.  A second attempt to contact him will be made on August 7^th.

• Derelict buildings – Smith Building:  This project is currently stalled, but the building owners are engaged with our elected officials at the moment and looking at all options.  We have informed the building owners that the City of Sandy will engage with a surface restoration expert at our own cost to determine next steps here – we have requested a report from Dao Architecture in Portland detailing the appropriate steps to take to halt degradation of the building surface and suggesting an appropriate method to restore surface paint.  We are aware that this report’s findings may suggest solutions that place an undue financial burden on the building owners, and staff may adjust our approach with them as appropriate.  This should take about a month, as Dao has some current deadlines they have to meet before they can get started on this project.

Econ Devl – Conferences/training:

• Nothing in July

Planning items:

Ballot Measure 3-540:Staff is still working with Firwood Design to confirm the legal descriptions associated with the annexed parcels after receiving comments from the Department of Revenue. 

Sign code: A future work session with Council and Staff shall take place (autumn potentially) regarding proposed updates to the existing sign code regulations. Staff has met several times to discuss existing and additional recommendations and will pass the recommendations to City attorney prior to scheduling a work session. 

Eagle Park improvements (19-009 DR):  Review on this project should be issued in mid-June.

Scenic Street (old Mt. Hood Hospice site): Staff had a pre-app in late May for a new senior residence/memory care facility.

Bloom Annexation (18-026 ANN): Scheduled for the 7/22/19 Planning Commission meeting. Once Planning Commission renders their recommendation the case will be scheduled to be heard by City Council.  

Sandy Community Campus (SCC) replat:  City Manager in communication with OTSD to determine location of fence and proposed land entitlements. OTSD is considering a renovation to the existing Sandy Grade School campus which may affect the desired placement of the fencing.  

Platted Lots through Q2:

Attached is an updated platted and tentative platted lots list through June 30, 2019.  Two new subdivisions were recently platted, Sandy Woods and Mt. View Ridge, which added 81 available lots for single family homes. We issued a model home permit in Sandy Woods prior to June 30th and since then have issued numerous other permits in those two subdivisions. Now that we have more lots available for development, we are getting a number of house permits submitted. Marshall Ridge (37 lots) and City Center Townhomes (6 lots) should be platted in the next few months.

You will receive the next update in October 2019.

Design Review:

• Tractor Supply Company shed addition: (19-022 DR) applied for a design review for a shed on the site of the primary use however no plans were submitted.  Staff intends to deem the application incomplete should plans not be submitted within 30 days of receiving the initial application (6/27/19).
• Dutch Bros: (18-057 DR/CUP) Design Review, Conditional Use and Variances (3) was approved at the 6/24/19 Planning Commission meeting. Staff is in the process of completing a Final Order and predicts it will be complete the week of July 15-19th.
• Stowaway Mini Storage (18-048 DR): At the 6/10 PC meeting, this was continued to the July 22 PC meeting.
• PGE Redevelopment (19-002): This was deemed complete on 6/4 and tentatively scheduled for the August 26 PC meeting. 
• Fun Time RV (18-030 DR): (18-030 DR) was continued at the 5/28/19 Planning Commission meeting to August 26, 2019. Staff has since met with the applicant and their representative to discuss the proposal.
• Bird Property Annexation (18-034 ANN): Scheduled for the July 15^th Council meeting.
• Trillium Machine: (19-017) proposes to build a second structure on their site located at 36535 INDUSTRIAL WAY. The application was deemed incomplete on June 20, 2019.   

Internal projects: 

City Hall Remodel: City Hall is currently undergoing a series of exterior improvements to the building – current status is as follows:

• This project is mostly completed.  Only clean up work remains at this point.
  • Paint has been completed – note that the metal railings at the front of City Hall were painted in the trim color as well.
  • City Recorder’s window will be completed on Saturday, July 27.  This should be the final work needed to complete this project.
  • The window on the west wall of the downstairs data room has been removed and replaced with lap siding.  This was done to improve security to the data room.
• Concrete skim coat for the entry to City Hall is now complete.
• We are now waiting on bids to replace the plumbing in the building.   Bids for this phase shall be due in late July.  This should be the final City Hall urban renewal project for 2019.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• AntFarm Youth Services:  There has been talk lately of AFYS starting to think about additional space.  They are aware that the Leathers lot that currently houses their Outdoor Programs is likely to develop before too much longer, and would also like to move their current offices out of the café space to allow that entity to grow as well.  Nunpa has expressed some interest, if any space ultimately becomes available, in looking at space at the Sandy Community Campus – he would be interested in a long-term lease for some office space at the very least.  The first floor of the Bunker Building would work, as would any new space that might get built in the future.  He would like the City of Sandy to keep him in mind as we think about developing this space in the near future.
  
  

Econ Devl – Internal Projects:

Downtown maintenance:

• Although the blue recycle bins are accumulating some trash, they are also being used for their intended purpose as well.  AntFarm is emptying the bins regularly
• Cleanup on Proctor Blvd: the AntFarm crew is completed with the first downtown cleanup project we have engaged them in.  We had them weed and cleanup about a half dozen planter strip and sidewalk sections including some pretty bad ones at Brady’s Brats & Burgers, the Chariteas Building and the Clackamas County offices.  Also had them remove sod in a couple of overgrown planter strips and replace with barkdust.

• Derelict buildings – residential: 
  • One of the Pendergrass properties (the small garage directly behind Meadowlark Ski) has been approved for demolition.  Konell Construction has already pulled the demolition permit, so look for this structure to be gone within the next week or two.
  • After the recent discussion with Council, we seem to be back on track with the Lamb demolitions.  Jordan was able to get in touch with Mr. Lamb directly, and he agreed to comply with the City-led demolition process.  The scope of work for the demolition is complete – we are waiting for Mr. Doughman to draft a letter committing him to this process for him to sign before we move forward with the bid process. 

• Derelict buildings – Smith Building:  This project has stalled out because of a deteriorating relationship between the two building owners.  We are reluctant to get in the middle of this growing dispute, and we note that most of the “nuisance issues” at the building have been corrected.  The cost of properly prepping and painting the building is going to be extremely high for the owners as the building is registered as historic and the paint is almost certainly lead-based.  Considering the condition of the building and the fact that it is probably not able to be occupied in its current condition, staff is reassessing our path here.

Econ Devl – Conferences/training:

• June 5: Building in Oregon – an OEDA certification class (Cottage Grove, OR)
• June 7: OEDA Summer Conference (Cottage Grove, OR)

Planning items:

Ballot Measure 3-540:Staff is still working with Firwood Design to confirm the legal descriptions associated with the annexed parcels after receiving comments from the Department of Revenue. 

Sign code: A future work session with Council and Staff shall take place (autumn potentially) regarding proposed updates to the existing sign code regulations. Staff has met several times to discuss existing and additional recommendations and will pass the recommendations to City attorney prior to scheduling a work session. 

Eagle Park improvements (19-009 DR):  Review on this project should be issued in mid-June.

Scenic Street (old Mt. Hood Hospice site): Staff had a pre-app in late May for a new senior residence/memory care facility.

Mt. Hood Cigar (19-008 DR):  This application for a smoking shed in the parking lot has been deemed incomplete.

Bloom Annexation (18-026 ANN): Case No. 18-026 ANN, Bloom Annexation, scheduled to be on the July 22, 2019 Planning Commission agenda.

Sandy Community Campus (SCC) replat:  Jordan Wheeler to speak with OTSD representative regarding the placement of the fence, potential easements and land exchanges prior to final plat.

Design Review:

• McDonald’s (19-105 VAR): This is for a variance relating to parapet height – should be issued in mid-June.
• Space Age Fueling Station (19-012 DR): This application has been deemed incomplete.
• Dutch Bros (18-057 DR/CUP): Design Review, Conditional Use and three variances for this project were continued to the PC meeting on 6/24.
• Stowaway Mini Storage (18-048 DR): At the 6/10 PC meeting, this was continued to the July 22 PC meeting.
• PGE Redevelopment (19-002): This was deemed complete on 6/4 and tentatively scheduled for the August 26 PC meeting. 
• Fun Time RV (18-030 DR): At the PC meeting on 5/28, this was continued to the August 26 PC meeting.
• Jacoby Heights subdivision (18-025 SUB/VAR/FSH/TREE/INT):  Final order on this project was issued.
• Bird Property Annexation (18-034 ANN): Scheduled for the July 15^th Council meeting.
• Trillium Machine (19-017 DR/VAR): This company submitted an application for a new building located at 36535 Industrial Way on June 4.

Parks & Trails Advisory Board:

• An RFP for the creation of a City of Sandy Parks Master Plan was posted back in May.  Responses are due on June 28^th.
• We are in the process of drafting an RFP for shade structures requested for Sandy Bluff Park and Bornstedt Park.
• At their June 12^th meeting, the Parks and Trails Advisory Board reviewed and discussed board policies and welcomed Recreation Manager Sarah Richardson as their new staff liaison.

Internal projects: 

City Hall Remodel: City Hall is currently undergoing a series of exterior improvements to the building – current status is as follows:

• All windows on the second story have been replaced.  All siding that needed to be replaced has been replaced except for a small section on the west side of the building (see below).
• Masonry work is now completed on the ten exterior columns.  Special thanks to the brothers at Schaffer Masonry of Oregon City for their quick and professional work.
• Paint has been completed on the back of the building.  Some of the front has also been completed, but we have been waiting for the remainder of the siding work on the roof to be completed before the painters come back.  Paint colors are Vinal Haven (base) and Codman Claret (trim)

• We were able to find a structural engineer to do the engineering for the City Recorder’s window and received the engineering work as I was typing this.  The final change order for this job will be to add that window, remove the window to the data room on the west side of the building (replace with siding – removing a security risk) and replace the siding on that data room wall with Hardi shingle (currently has T-111, which is no longer allowed in the C-1 zone).
• Concrete skim coat contractor will begin work on June 21^st to repair the entrance to the building.
• We are now almost ready to move on to the next phase of this project and request bids to replace the entirety of the plumbing in the building.   Bids for this phase shall be due in late July.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Maiden complex:
  • Mr. Maiden’s plans for an exterior upgrade to his buildings as part of a zone change are being reviewed and are anticipated to be largely accepted.
  • Mr. Maiden is also converting the old foundry into two leasable spaces: one 1,600 SF office space and one 3,000 SF general purpose space.  We anticipate both to be available sometime in June.
  • A new sign business moved into the last currently available space in this complex.  Garo Signs moved here from the Clackamas Industrial corridor in May and seems to be a couple of younger fellows that create a variety of smaller commercial signs for businesses.  They also operate a business called Mt. Hood RV Rentals out of this location.
• Tee Building (38888 Pioneer Blvd):  This building has seen some activity now that the pawn shop has left.  A self-described “convenience store” business that has leased the right side of the building from Ms. Tee since the carpet shop moved out is now leasing both sides of the building.  We have seen activity inside the building lately, but the interior seems no closer to housing a retail establishment than it was six months ago.  More to come (hopefully…)
  

Econ Devl – Internal Projects:

Downtown maintenance:

• Flower baskets: Flower baskets and summer plantings in the planters have both been installed and look particularly good this year.  AntFarm has been watering as per usual.
  • In addition to the flower baskets this year, we have contracted with Cedarglen Floral to do a couple of minor upgrades in preparation for Mtn Festival – patches of colored annuals have been installed at both downtown entry islands, and the primary flower bed in front of City Hall has been reconfigured and improved.
  • We should also see some substantial cleanup on Proctor Boulevard during mid-June as we have given AntFarm’s outdoor manager a list of cleanup items we’d like to see.
  • We have added three blue recycle bins for deposit containers in the downtown (bus terminal, library, bus stop at Walgreen’s), and have a signed contract with AntFarm for maintenance and emptying.  They empty these things once a week free of charge in exchange for the cans & bottles.

• Derelict buildings – residential: 
  • We have a dialog going on with the owner of the Pendergrass properties regarding the rehab of those two buildings and are currently waiting on a completed rehab report from Axis Design of Gresham.
  • We have not heard from the owner of the Lamb properties since they told us they were no longer participating in the process back in April.  We are currently waiting to consult with legal counsel to determine next steps.

• Derelict buildings – Smith Building:  This project is stalling out because of a deteriorating relationship between the two building owners.  We are reluctant to get in the middle of this growing dispute and are discussing internally what to do next.  Fortunately, they have gotten almost every identified issue with the building corrected except the paint. 

Econ Devl – Conferences/training:

• Nothing in May 2019. 

Planning items:

Sandy Vault Self Storage (18-047 DR/VAR/ADJ): This project has received final approval – final order dated April 4, 2019.  Construction should begin shortly.

Ballot Measure 3-540: Staff is working with Firwood Design to confirm the legal descriptions associated with the annexed parcels after receiving comments from the Department of Revenue.

Sign code: A future work session with Council and Staff shall take place (autumn potentially) regarding proposed updates to the existing sign code regulations. Staff has met several times to discuss existing and additional recommendations and will pass the recommendations to City attorney prior to scheduling a work session. 

Eagle Park improvements (19-009 DR):  Have been deemed incomplete.

New City of Sandy tree code: We are working on updates to tree regulations in the development code because our existing regulations are not working as intended.  The existing regulations are not adequately protecting existing trees identified for retention and mitigation trees on individual properties are having high mortality rates. The code modifications will hopefully create a balanced approach between ecological preservation while maintaining development rights.

USFS Building: This property will be undergoing a renovation of its secure parking lots in the coming weeks per new GSA requirements.

Mt. Hood Cigar (19-008 DR): This proposal for a smoking shed in the parking lot has been deemed incomplete.

Bloom Annexation (18-026 ANN): This project has been granted an extension not to extend past May 27, 2019.  The applicant’s representative is working with Clackamas County to remove the existing historic designation(s) associated with the property’s structure before proceeding to Planning Commission for consideration.

Sandy Community Campus (SCC) replat: Jordan Wheeler to speak with OTSD representative regarding the placement of the fence, potential easements and land exchanges prior to final plat.

Boring Brewing: Came in for a “pre” pre-app meeting looking to add outdoor seating at his business.  Combined transportation and sewer SDCs determined to be $3,600 ($1,800 apiece).  We determined that we could waive sewer SDC if Mr. Schwartz was not adding any seating (which he wasn’t), but the $1,800 transportation SDC was more than he could bear.  He will most likely not pursue outdoor seating due to the SDC cost.  Quick research shows that many nearby cities do not assess SDCs for this kind of improvement, including: Gresham, Happy Valley, Canby and Estacada.

Johnson RV: Brandon Johnson is looking at an expansion of his property to include a new building, more RV display area and a section for RV overnight hookups.  More to come soon…

Design Review:

• Space Age Fueling Station (19-012 DR): This project is back on and currently undergoing a review for completeness.
• Dutch Bros (18-057 DR/CUP): At the 4/15 PC meeting, Design Review, Conditional Use and three variances for this project were continued to the PC meeting on 6/24.
• Stowaway Mini Storage (18-048 DR): Design review was deemed complete on 3/21.  Planning Commission hearing date is scheduled for the 6/10 PC meeting.
• PGE Redevelopment (19-002): This was deemed incomplete on 4/18 for the second time.  A meeting with the applicant is scheduled for 5/14. 
• 37918 Hamilton Ridge Drive (18-058 ADJ): This request to make adjustments to the rear and side setbacks to a residential deck is still under review.
• Robert Mottice (18-051 VAR): City Council approved the applicant’s side and rear yard setback requests at the 4/15/19 Council hearing which overturned the Planning Commission’s 1/28/19 denial. Letters sent to utility companies 4/26/19 for a two-week objection/comment period per approval conditions. 
• Fun Time RV (18-030 DR): Deemed complete on 3/5 scheduled for the PC meeting on 5/28. 
• Jacoby Heights subdivision (18-025 SUB/VAR/FSH/TREE/INT): This project is currently being reviewed by the city attorney.
• Bird Property Annexation (18-034 ANN): Scheduled for the 5/28 PC meeting.

Parks & Trails Advisory Board:

• City Council appointed new Parks Board Member Don Robertson to the Parks and Trails Advisory Board on 4/15/19.
• The Bornstedt Park Survey captured 503 participants.  Results will be discussed at the 5/8/19 Parks and Trails Advisory Board meeting, but there was very strong support indicated for both shade structures and public restrooms.
• Sarah Richardson, Community Services Manager, will discuss potential Sandy Bluff Dog Park upgrades at the 5/8/19 Parks and Trails Advisory Board meeting.
• Kelly O’Neill will discuss the proposed RFP for the Parks and Trails Master Plan at the 5/8/19 Parks and Trails Advisory Board meeting.

Internal projects: 

City Hall is currently undergoing a series of exterior improvements to the building including the following work:

• Repair work is now complete on the Development Services/Public Works side of the building, with new Hardi shingle and horizontal lap replacing the old siding for a sharper look and sturdier construct.  All windows and trim have been replaced with new, and wall is now properly weather-proofed.  Masonry work is complete for this side of the building as well – masons started on west side of building on 5/13.  The rock type was selected to match the rock base in the new entry arch for Meinig Park and looks a little bit better than the last type. (the yellow color is primer, not the new color of the building – all masonry work shown in the picture below is new)
• The building will be painted with a neutral color for the base, and a deep red trim – this will tie the building in with the Library, only with the trim and body reversed.  The concrete layer at the back of the building will be painted trim color instead of body for a little extra color.
• Siding has been removed from the Admin side of the building and the overhang for the Council Chambers entrance.  The windows on the Admin side have already been replaced.  New siding will be installed shortly.
• The vestibules in the front of the building have had reflective tinting installed to reduce glare and heat in the summertime.
• We are adding a window for the City Recorder.  However, the Building Official has determined that we need to get engineering for this window due to the age of the building.  City Hall was not designed with seismic activity in mind and adding another window could decrease the structural integrity of that wall.  Our contractor has a structural engineer that might be able to get to this in the next week or two, but due to the strength of the economy there are not many engineers available to do this in a timely manner.  We may need to postpone this element of the project until later.
• We are almost ready to pick a winning bidder from the four three estimates requested for adding a skim coat of concrete to the City Hall entrance.  This should be repaired before the end of the current biennium.
• We will be looking at bids to replace the entirety of the plumbing in the building later in the summer.   Special thanks to Jeff Newberry of NW Waterworks for assisting us with a scope of work for the project.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Sandy School of Dance (16596 362^nd Ave):  A new business owned by Kelsey Smith has opened in the light industrial complex across from Fred Meyer owned by Michael Maiden. 
• Maiden complex:  Mr. Maiden is in the process of creating more leasable space in his complex by reconfiguring existing buildings no longer in full use.  We should have a couple more available I-1 spaces shortly…which is fantastic because we are almost out of leasable commercial property here in Sandy.
• Red Boot Branding building (38888 Pioneer Blvd):  This building has been put up for sale by the owners.

Econ Devl – Internal Projects:

Downtown maintenance:

• Flower baskets: Cedarglen Floral is preparing our baskets right now – they will go up as they always do around the midpoint of May.  AntFarm’s new outdoor programs manager will be watering this year to give Nunpa a break.  Ground planters will have plants replaced with summer plantings prior to Mountain Festival.
• Derelict buildings – residential: 
  • We have a dialog going on with the owner of the Pendergrass properties regarding the rehab of those two buildings and are currently waiting on a completed rehab report from Axis Design of Gresham.
  • The owner of the Lamb properties has decided to stop participating in the process.  We are currently consulting with counsel to determine next steps.

• Derelict buildings – Smith Building:  We have had several conversations with the owners since our last report and are on track again.  Also:
  • The old light post in the pedestrian right-of-way was removed for us by Neilson Construction.  Worked with an electrician from EC to terminate this connection at the panel as well.
  • Recent graffiti was immediately rattle-canned over by the owners.
    

Econ Devl – Conferences/training:

• Travel Oregon – Clackamas River: World Class Recreation Development and Enhancement (April 2, 9, 30 – various locations):  This was a series of three all-day workshops put on by Travel Oregon (with an assist from Clackamas County Tourism) to study the Clackamas River and how the use of this outdoor recreation asset is increasing.  This workshop series was designed to get stakeholders together to discuss the issues surrounding the use of the river (dump sites, illegal camping, overcrowding of places like the Barton to Carver run, insufficient law enforcement, future development to add a waterfront to downtown Estacada, etc) and plan for the future.

Planning items:

Dutch Bros (18-057 DR/CUP): Design Review, Conditional Use and three variances are tentatively scheduled for the PC meeting on 4/22.

PGE Redevelopment (19-002): PGE resubmitted the necessary documents and a completeness letter is being drafted.  Tentatively scheduled for the 5/28/19 Planning Commission hearing. 

Ruthhardt Properties Bull Run Building: A proposal for a new 12,000 square foot building has been submitted for the Maiden property on Industrial Way.  Current design shows 3 tenant spaces, and building would be owned and anchored by a local electrical contracting company.

Double Creek Condos modification: Modifications to this 69-unit condominium complex modification have been approved.  Final order issued April 4.

Stowaway Mini Storage (18-048 DR): Design review was deemed complete on 3/21.  Planning Commission hearing date is TBD.

Marshall Ridge Subdivision:  Grading and utility work has started on Sandy’s newest neighborhood.  This subdivision is located off Bornstedt Road next to Zion Meadows and will have 37 single family homes when complete.

Scenic Street snowboarding school/camp: Conditional use permit has been approved.  Final order issued on March 27.

Sandy Vault Storage: This storage unit development has been approved.  Final order for the development was issued on April 4.

Sign code: A future work session with Council and Staff shall take place (spring potentially) regarding proposed updates to the existing sign code regulations. Staff is meeting internally to discuss existing and additional recommendations prior to scheduling work session. 

Ballot Measure 3-540:Staff is working with Firwood Design to confirm the legal descriptions associated with the annexed parcels after receiving comments from the Department of Revenue. 

Bird Property Annexation (19124 Jacoby): Deemed complete, letter sent on April 9.

Bloom Annexation (18-026 ANN): Bloom Annexation, has been granted an extension not to extend beyond May 27, 2019 (245 days). 

Sandy Community Campus (SCC) replat:  Staff has received the updated plans completed by the contracted land surveyor for the proposed final plat of the Sandy Community Campus and Sandy Grade School campus.  Staff has also met with an OTSD facilities manager to discuss the placement on the proposed property lines. 

Vacant Platted, Tentative Platted & Expired Lots Report – 1st Quarter 2019

We issued permits for 9 new single family residential structures (single family homes and row houses) over the past three months. We are still pretty much out of lots available for single family homes! On the plus side, the six lots in City Townhomes should be constructed this spring/summer and the lots in Mt. View Ridge (38 lots) and Sandy Woods (43 lots) should be online for development in the first half of 2019. Marshall Ridge (37 lots) is also moving along quickly.

You will receive the next update in July 2019.

Design Review:

• Mt. Hood Cigar (19-008 DR): We have issued an incompleteness letter regarding their proposal for a “smoking shed” that will conceptually fill two parking spaces in front of the store.
• 37918 Hamilton Ridge Drive (18-058 ADJ): This request to make adjustments to the rear and side setbacks to a residential deck is currently under review.
• Robert Mottice (18-051 VAR): Mr. Mottice’s has appealed the Planning Commission’s 1/28/19 decision to deny the requested setback variance for an RV storage structure on a residential property to the City Council.  This will be heard by Council at their scheduled 4/15/19 meeting.
• Fun Time RV (18-030 DR): Deemed complete on 3/5 and placed on the agenda for the PC meeting on 5/28. 
• Jacoby Heights subdivision (18-025 SUB/VAR/FSH/TREE/INT):  Approved at the April 8^th Planning Commission

Parks & Trails Advisory Board:

• The Sandy Parks Board had a meeting on March 27 and discussed applying for an OPRD grant for 2020 parks improvements, revising the Parks Master Plan so we can explore restroom facilities in Bornstedt Park & polling citizens about their preferences for a shade structure there, future trails, and CPP funding for Jonsrud Viewpoint.
• Ms. Walker’s CPP grant application for a second round of improvements to Jonsrud Viewpoint was partially funded.  The Sandy Tourism Board and Clackamas County Tourism approved $10,000 of funding for this project to pay for new interpretive signage, a new telescope and new entry signage – all of these items are well worn and definitely in need of replacement. 
• City staff met at the Bluff Dog Park to discuss potential upgrades to the existing park using the funds raised for upgrades and Sarah Richardson will present some ideas and solicit for advisement from the Board at the April meeting. 
  
  

Internal projects: 

City Hall is currently undergoing a series of exterior improvements to the building including the following work:

• Siding on the wall facing Meinig Park has failed.  Contractors are tearing existing siding and window trim off this wall, replacing all windows (picture and slider), repairing flashing and improving framing where needed, installing proper weatherproofing, window trim and new Hardie shingle siding.
• Contractors also discovered that the rock face on the ten rock wrapped columns around City Hall is failing – we are in the process of getting proper quotes for a change order to replace this with new, properly installed rock wrap.
• The entire building will be painted in a new color combination.  This includes the roof.
• Lighting on the pedestrian path on the west side of the building will be replaced with energy-efficient fixtures.
• Many small improvements in the front of the building (repairing the wood work around the vestibule windows, tinting the vestibule windows, power washing, etc.)
• Repairing the concrete entryway in front of both front doors.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Mt. Hood Impact Jiu Jitsu:  Mr. Rodriguez’ dojo is open and accepting new students.  Already has 10 signed up.  Welcome to Sandy, sir!

• Beauty Room of Sandy (formerly Passion Family Hair Care):  This new salon takes the place of Passion Family Hair Care in the unit next door to the Sandy Area Chamber of Commerce.  Proprietor Sarah Chavez is a Sandy resident.
• Rene’s Lucky Finds:  This new second hand store in the building next door to City Hall (Mills Building) is now open to the public.  They will be hosting an open house on May 4th from 10-7 (their regular hours) with the Sandy Area Chamber of Commerce hosting a ribbon cutting at noon.

Econ Devl – Internal Projects:

• Special Service Contract Program:  Final payments are processing for the second year of this biennial program.  City Manager’s office, Finance & Development Services will be meeting in April to discuss changes to the program for the 2019-2021 biennium, including:
  • Reviewing 17-19 results – are these the results that Council wants to see?
  • How can we improve the program rules and guidelines to more accurately produce the results Council is expecting?
  • Reaching out to all non-profits interested in the program.
  • Improving the financial auditing process for this grant to ensure that the funds City Council has allocated for this program are being spent appropriately.
    
• Downtown maintenance:
  
  • Derelict buildings – residential:  The Pendergrass family properties will be rehabbed.  Paula Sorenson has decided to bring both the apartment and the stand-alone garage into compliance with City building code.  She has gone through the appropriate steps with Axis Design and has an arrangement with an unknown contractor to do the work. We have received mixed signals from the owner of the Lamb properties of late regarding demolitions and are in the process of consulting with our city attorney on next steps.
  • Derelict buildings – Smith Building:  Work continues, but we have not heard from the owners in a while.  I am currently scheduling calls to see where they are at about finding a design professional to work with.  Also:

• Now waiting on a quote from Neilson Construction to remove and dispose of the old light post out front of the Smith Building.  PW crew was not comfortable with removing it, so we will contract it out.
• The decorative waste receptacle was received and installed in between the Gateway Pub and the Smith Building.  Also added to regular trash pickup for downtown.  Thanks to Parks Super Joe Preston for the installation.

Econ Devl – Conferences/training:

• Nothing in March, but I will have many entries here in the coming months…

Quarterly Building Dept Report – Winter 2018/2019:

The Residential building activity for WINTER 2019 has a bit slower than normal in part due to weather, and in part due to the lack of available building lots.  But Commercial activity has been very busy.

Residential construction includes 67 current residential dwelling permits — of which 45 are Townhomes.  Palladian Group tops the list with 41 single family townhomes being constructed in Champion Village, and Tony Mills, of Edison Homes have 4 town houses under construction.   The Zion Meadows subdivision are nearly all filled.  Raze Custom Homes, D.A Gray Richard Haggerty, and Matt Stott Construction have 14 homes currently under construction, or are ready to be finaled.  And Colby Custom Construction, Levi Brotnov, Tom Orr Construction, SKS Construction, Ron Haggerty and Kelly-Speer Homes account for the other new homes being constructed in Sandy city limits.

COMPLETED COMMERCIAL PROJECTS:

The newly remodeled Sandy Fire Station has been fully occupied now for nearly a year; yet the Station still had a few unfinished items.  (The Fire Station was given a temporary occupancy but did not receive the Formal Approval for Occupancy of Station was not given.)   The Building Department is happy to report that all of the remaining mechanical and building items were completed in February, and the formal Certificate of Occupancy was signed and issued by the Building Official.  

Notable commercial projects that were completed this winter include the new PNW TATTOO SHOP at 39400 Pioneer; the 9-unit, Tupper Hill apartment building; and NEXT ADVENTURE’s 2-story addition; and the remodeled PAOLA PIZZA BARN.  Many eager skiers and snow enthusiasts were happy to see that Next Adventure was opened in time for this 2018-2019 ski season.   And all were happy to see Paola’s Pizza Barn completed and re-opened after a thorough cleaning and exhaustive remodel of the main level.  The new management reopened the doors in time for Valentine’s Day and received many positive compliments and reviews from the customers. The new manager is hoping to open the upper levels to the public later this year, after the stairs and exiting has been made compliant with Oregon’s fire/life/safety codes. 

CURRENT COMMERCIAL PROJECTS:

Other current commercial projects include the 148-unit Sandy Place Apartment Complex on Sandy Heights; and the 24-unit Cedar Ridge Apartments Project on Vista Loop.   Cedar Ridge has completed the framing, roofing, and siding.   Sandy Place Apartments are pushing hard to open the first three apartment buildings and their community center by early April. 

Planning items:

Dutch Bros:  The proposed Dutch Brothers design review (18-057 DR/CUP) was issued an incompleteness letter on 2/21/19.  This store will be built on the vacant lot next to 7-Eleven if the project moves forward.

Stowaway Mini Storage: Staff received a resubmittal from Stowaway Mini Storage (18-048 DR) and will meet with them again on 3/4/19 regarding submitted documents.

Sign Code update:  A future work session with Council and Staff shall take place in the spring of 2019 regarding proposed updates to existing sign code regulations.  Staff is meeting internally to discuss existing and additional recommendations prior to scheduling work session. 

Scenic Street snowboarding school/camp: Conditional use permit request now deemed complete; Conditional Use hearing scheduled for March 19 PC meeting.

Portland Community Church property:  The owners of this property, located between the Assembly of God Church and Avamere on McCormick Drive, have proposed a zone change from C-2 to R-2.  Pre-application meeting occurred on March 6.

Ballot Measure 3-540: Staff resubmitted the requirements needed to the Department of Revenue on 3/1/19 and are waiting for a response.  Once staff has received a response they shall submit to the Secretary of State and County as the final steps.

Bird Property (19124 Jacoby): Annexation application for this property was deemed incomplete.  Still waiting on the applicant to provide additional information.

Bloom Annexation:  Case No. 18-026 ANN, Bloom Annexation, has been granted an extension not to extend beyond May 27, 2019 (245 days).  The applicant’s representative is working with Clackamas County to remove the existing historic designation(s) associated with the property’s structure before proceeding to Planning Commission for consideration.

Sandy Community Campus (SCC) replat:  Staff has received the updated plans completed by the contracted land surveyor for the proposed final plat of the Sandy Community Campus and Sandy Grade School campus.  Staff will complete an internal review of the plans to determine if they depict the intended outcome and proceed accordingly. 

Design Review:

• McDonald’s: Final Order for their exterior remodel (18-050 DR) was issued on February 12. 
• Robert Mottice: Mr. Mottice submitted an appeal to the Planning Commission’s 1/28/19 decision to deny the requested setback variance for an RV storage structure on a residential property. Staff hopes to have this appeal on the 4/15/19 council agenda. (18-051 VAR).
• Fun Time RV: This business (18-030 DR) submitted additional information on 2/7/9 for consideration. Completeness check is planned for 3/7/19 if provided necessary payments are received by stated date. 
• Double Creek Condos modification: This 69-unit condominium complex modification is currently under Design Review.
• Jacoby Heights subdivision:  Continuation of the February 25 Planning Commission hearing will occur at the April 8^th PC meeting (18-025 SUB/VAR/FSH/TREE/INT).
• Center City Townhouses: An application for a tree variance has been submitted to move a required detention tree due to root damage.  Will be heard at the January 28^th Planning Commission meeting.
• Sandy Vault Storage: Staff has deemed this complete and has scheduled a Design Review hearing for the March 19^th PC meeting.

Parks & Trails Advisory Board:

Parks & Trails Advisory Board:

• The Sandy Parks Board and the Sandy City Council had a joint meeting on February 27 to discuss a myriad of different issues including fees-in-lieu, SDCs, and future policy.

Internal projects: 

Internal changes continue here at City Hall on the Planning side of the building. 

• Bull Run Electric’s work is completed and paid for, both for the Development Services side of the building and downstairs for IT.  Next project: plumbing at City Hall. Also, the repairs to the building’s south wall (including a paint job for the entire building) will begin in March and hopefully end by May 31^st.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Mt. Hood Impact Jiu Jitsu:  This martial arts studio has moved into the space that the hot tub store used to be in.  This studio is currently owned and operated by Jose Rodriguez and will be the eastern-most franchise associated with Impact Jiu Jitsu of Beaverton.  Jose is converting the space now, and they should be open in a matter of weeks.
• Destination hotel discussion: Economic Development and Planning will be meeting with Patrick Nofeld of Escape Lodging on March 7^th for a general discussion.  This is the same hotel group that was looking at the land behind Johnson RV a few years ago.  They are currently assessing the possibility of building a small hotel on the larger available lot next to Mt. Hood Athletic Club.

Econ Devl – Internal Projects:

• Special Service Contract Program: Letters to go out shortly to the three recipients of this revolving grant.  Data collection reporting is required from these non-profits in order to get their final payment for year 2 of this program.
  
  
• Downtown maintenance:
  
  
  • AntFarm downtown maintenance crew:  This is in flux at the moment.  Their Outdoor Programs Manager is no longer with the organization, and the first candidate to replace didn’t make it through his first week.  Nunpa is assuming responsibilities for this right now, but fortunately there won’t be much to do until spring anyway.  Also, we have signed a new contract with AntFarm for flower basket maintenance.
  • Derelict buildings – residential:  We received the final report from Dean Hoque of Axis for the maintenance needed on the Pendergrass properties and asked them to suggest some deadlines for us; should receive an answer in a week or two.  Also waiting on the property owner to decide if she wants to rehab or demo the little garage.  Owner of Lamb properties is standing by until we figure that part out.  Next step: putting the demolitions out to bid.
  • Derelict buildings – Smith Building:  Work continues, but we have not heard from the owners in a while.  I am currently scheduling calls to see where they are at about finding a design professional to work with.  Also:

• Waiting for input from Parks Super/PW Super to see if they can remove the old light post out front or if we should hire a contractor to do it.  Either is fine, but the former would be faster and cheaper.
• We have ordered a decorative waste receptacle like the ones in front of City Hall to install outside the Smith Building at the building owern’s request.  Should be installed in March.

• Clackamas County Tourism’s Community Partnership Program grant projects:
  
  
  • Jonsrud Viewpoint 2018:  Complete! 
  • Jonsrud Viewpoint 2019:  Parks Board Chair Kathleen Walker has submitted for a 2019 CPP grant to complete the transformation of Jonsrud.  She proposes to replace the interpretive signage and broken telescope, as well as make a number of needed cosmetic repairs.
  • Sandy Tourism Board: The STB will meet in March to discuss 2019 CPP applications and decide on what projects they would like to see move forward this year.

Econ Devl – Conferences/training:

• Clackamas County Destination Sustainability Assessment Review and Action Planning Workshop (Feb 21):  This day-long event was an outgrowth of the east Clackamas County tourism studio I requested about a year ago.  ClackCo Tourism gathered a bunch of stakeholders from this side of the county, including Timberline Lodge and some of the outdoor recreation retailers out here to discuss issues surrounding tourism and how to improve/increase tourism out here without overloading ourselves.  A good discussion all around, and a consensus that tourism is going to continue to grow out here for the foreseeable future.

Planning items:

Ambrose Glass:  This Gresham glass manufacturer proposes to build a 12,000 SF Web Steel warehouse with offices on the Northwind site (NE corner of Industrial and Champion).  This is a union glazing shop affiliated with Local 740 employing 7 people at a living wage.  This facility hopes to add capacity and employees in the future.  Pre-application meeting on February 11.

Mt. Hood Cigar Co: Cigar store has proposed an outdoor smoking shed to be constructed in two parking spaces outside their store.  Pre-application meeting held on 1/30/19.

Sandy Community Campus: Staff has received the updated plans completed by the contracted land surveyor for the proposed final plat of the Sandy Community Campus and Sandy Grade School campus. Staff will complete an internal review of the plans to determine if they depict the intended outcome and proceed accordingly. 

Stowaway Mini Storage: Staff has not received any additional submittals from Stowaway Mini Storage after issuing an incompleteness letter on 10/25/18, although there is a dialogue going between Development Services staff and an attorney for the applicant. 

Sign code: A future work session with Council and staff shall take place, potentially in the spring, regarding proposed updates to existing sign code regulations.

Knollwood Estates: A request (19-003 TREE) to remove four trees from the Knollwood Estates property.  Application received; waiting for completeness check.

Bloom Annexation: Case No. 18-026 ANN, Bloom Annexation, has been granted an extension not to extend beyond May 27, 2019 (245 days). The applicant’s representative submitted the required TPR analysis and ODOT has provided their response. Currently the applicant’s representative is working with outside agencies with regards to the existing historic designation(s) associated with the property to determine how they would like to approach that element of the project before proceeding to Planning Commission for consideration.

Bird Property (19124 Jacoby): Annexation application for this property has been deemed incomplete.

Design Review:

• McDonald’s: Final Order for the McDonald’s exterior remodel (18-050 DR) should be submitted to the applicant the week of February 11.
• Robert Mottice: At the January 28, 2019 Planning Commission Hearing, the Commission denied the setback requests of Case No. 18-051 VAR.  Jerry Crosby has been contacted to sign the Final Order.  
• Fun Time RV: Fun Time RV (18-030 DR) submitted additional information on February 7, 2019 for consideration. Completeness check shall occur.
• Double Creek Condos modification:  This 69-unit condominium modification has been deemed complete and notifications have been sent.  This project is currently under review by Planning staff.
• Snowboarding school/camp: This project has been deemed complete and is on the agenda for the March 19^th Planning Commission meeting.
• Jacoby Heights subdivision:  Completeness review is finished for this 32-lot subdivision on Jacoby and is on the agenda for the February 25 Planning Commission agenda.
• Center City Townhouses: At the January 28^th Planning Commission meeting (19-001 TREE) a tree variance to remove a required retention tree at Center City Townhouses (Wolf and McCormick) was approved; final order dated Feb 5

Other large reviews being conducted:

• TSC, Inc.: Grading on hold until Spring 2019 (weather) but otherwise complete.
• Sandy Vault Storage: This project has been deemed complete and is on the agenda for the March 19^th Planning Commission meeting.

Parks & Trails Advisory Board:

• The February Parks Board Meeting scheduled for February 9 was cancelled due to snowpocalypse.  A new meeting will be scheduled by Kelly O’Neill and Jordan Wheeler.
• City staff (James Cramer) has received two quotes for restroom facilities to strategize on incorporating these facilities within City parks.  Mr. O’Neill will present to the Board at the next board meeting.  Additionally, Mr. Cramer is coordinating with Tanya Richardson to determine the cost associated with renting portable restrooms for the park as a cost comparison.
• Mr. Cramer has received a quote for a seasonal shade structure for Bornstedt Park.  Mr. O’Neill will present to the Board on January 30, 2019.at the next board meeting.

Internal projects: 

More internal changes on the Planning side of the building…. 

• City Hall – Minor Electrical:  Work is being slightly expanded from last month. 
  • We are adding one more outlet at the utility desk outside of Kelly’s office
  • The Building Official asked for an additional circuit to be added and to have his office on this new circuit – that side of the building seems to trip breakers occasionally, so we are hoping that this will correct the problem (this is difficult (read: more expensive) because of the way the exterior walls to City Hall are constructed – metal beams and concrete to drill/saw cut through)
    

• Best Western facade project redux:  At the direction of the Façade Board, we have engaged Mr. Patel for the second round of bids to replace the siding on his hotel.  We sent the bid request to all of the former bidders and posted in the Daily Journal of Commerce as we would do for all projects required to use the ITB process (large projects).  We got 5 qualified bids in this round and have sent that information to Mr. Patel to see if he has any objections to the selection of the lowest bidder.  We are awaiting his response.
  
• Paola’s Pizza Barn:  We did a quick TI grant for the purchase and installation of the grease interceptor at this location.  Three bids received, took the lowest bid, and installation is already complete.  Reimbursement check for 50% of cost ($5,250) is pending with regard to our next check run.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Brady’s Brats & Burgers:  Our first Tenant Improvement grant project couldn’t have turned out better!  Brady’s Brats & Burgers had their grand opening on January 25^th, and a good time was had by all.  Since then, the place has been packed at all hours, and owner Chris Corbin is absolutely delighted with the results so far.  The space has had a total overhaul on the inside, with a new kitchen, a new layout, proper ADA bathrooms and new concrete floors.  Special thanks to Mayor Pulliam for emceeing the ribbon cutting, and there were a few other Councilors at the event as well.  Mr. Corbin and the Sandy Area Chamber of Commerce really appreciate the support.

For those that know more of the back story here, this was an extremely difficult project for Chris right from the very beginning.  The City of Sandy really owes Mr. Corbin a debt of gratitude for the work he has undertaken to rehabilitate this restaurant into a clean, new space that we can all be proud of.  And this project — which may not have happened without assistance from the Tenant Improvement Program – is proof that incentive programs are an important tool in helping to reshape our city.  More work will go into the building in the summer, as Ec Dev plans to partner with Mr. Corbin again in a larger façade project for the exterior of this building. 

Econ Devl – Internal Projects:

• Downtown maintenance:
  
  • Bignall Pool, north wall:  100% Complete.  Wall is now weather-tight and looks much, much better.  Laverne’s Rock Works did great work and was extremely easy to work with.  We will request bids from them again if the opportunity arises.
  • Derelict buildings – residential:  There has been a slight delay on this project as one of the property owners would like to explore the possibility of rehabbing one of the structures they have scheduled for demolition to see if it makes financial sense to do so.  A request for bid is essentially complete and waiting for this property owner to decide what they will do. 
  • Derelict buildings – Smith Building:  There has been some miscommunication on this project that needs to be resolved.  There are essentially three ownership principals here, and the internal communications between them don’t seem to be functioning very efficiently.  We need to get a design professional to assist the owners by suggesting the best way to go about the surface prep and painting as we are not familiar with this type of surface.  This is less than a full rehab report, which is what we would normally request of commercial building owners going through this process, and much less expensive.  The responses we have received from the different owners have been disjointed, but they don’t seem to be reading the lengthy email messages I am sending explaining the situation to them.  I am going to reach out to two of the principals by phone this week to see if we can get this issue resolved.

• Clackamas County Tourism’s Community Partnership Program grant projects:
  
  
  • Jonsrud Viewpoint:  With the installation of new signage for ClackCo Tourism Heritage Trail audio tour scheduled for the 12^th of February, this project is 100% complete.  The Sandy Parks Board is currently exploring the possibility of submitting for another CPP grant to replace the interpretive signage at Jonsrud (the current signage is old and faded and needs to be updated) and the viewing telescope, and maybe some repairs to the rock wall and the fence at the viewpoint as well.  This would be a logical next step to improving the site.  I strongly support the Parks Board’s efforts here.
  • Meinig Park Entry Arch: With the installation of the plaque on the back side of the arch thanking ClackCo Tourism for sharing the cost of construction, this project is now 100% complete.  Total cost to City of Sandy: $9,433.

Econ Devl – Conferences/training:

• Enterprise Zones and Other Oregon Tax Incentives Workshop (1/7/19 – ClackCo Red Soils Campus, Oregon City): Annual refresher from my man Art Fish about Enterprise Zones.
  • Mt. Hood Territory visitor profile and transportation study (1/7/19 – Business OR offices, Portland):  This was the final report from the tourism studio that I generated about how to bring visitors without cars to Sandy, Estacada and the mountain communities.  The final report is posted on the Ec Dev page – just click on the button entitled “Local Government Publications” ….it’s the first link.  There are also links to two other interesting reports right beneath that one; both ClackCo Tourism and the Sandy River Basin Watershed Council did reports on water-based tourism last year that are worth

Planning items:

Sandy Community Campus: There have been no changes to the project since the November report.

Zion Meadows:  The two mitigation tree applications in Zion Meadows were resolved with the property owners paying a fee-in-lieu to relocate a handful of trees (one was for 3 mitigation trees that had died, and the other was for mitigation trees replaced by Japanese maples)

Stowaway Mini Storage: There have been no changes to this project since the November report.

Internal changes: New floodplain ordinance adopting updated Flood Insurance Study, Flood Insurance Rate Map panels, and associated changes to 3 development code sections (17.02, 17.10, and 17.60) adopted by emergency 1/7/19 so that the City remains in compliance with FEMA regulations and properties within the City remain eligible for the National Flood Insurance Program

Bird Property (19124 Jacoby): Annexation application for this property has been deemed incomplete.

Design Review:

• McDonald’s: Staff is in the process of completing a Final Order for applicant’s consideration.
• Robert Mottice: Received a completeness letter for the proposed RV carport structure variance to have the structure located closer than the required side and rear yard property lines (18-051 VAR). The proposal is scheduled to be heard at the January 28, 2019 Planning Commission Hearing.
• Bank of America ATM: Staff has completed a final order for the Bank of America ATM Kiosk (18-053 DR) within the shopping center located in the Sandy Atlas Center.
• Fun Time RV: Staff held a meeting with business representatives to make the process and requirements clearer to the applicant on 11/21/18 (18-030 DR). Staff has been communicating with applicant’s representation regarding requirements and process.
• Double Creek Condos modification: This 69-unit condominium modification has been deemed complete.
• Snowboarding school/camp: Applicant has submitted additional materials on December 26 to the conditional use permit request, which was initially deemed incomplete for this proposed use at the old hospice site on Scenic Avenue.  Application is currently under review.
• Jacoby Heights subdivision: Completeness review is finished for this 32-lot subdivision and has been moved forward to the February 25 Planning Commission agenda.
• Center City Townhouses: An application for a tree variance has been submitted to move a required detention tree due to root damage. Will be heard at the January 28^th Planning Commission meeting.

Other large reviews being conducted:

• TSC, Inc.: Grading on hold until Spring 2019 (weather)
• Sandy Vault Storage: Applicant submitted additional materials to Planning Department on January 4. Staff is in the process of reviewing for completeness again.

Parks & Trails Advisory Board:

• The Board’s Chair, Kathleen Walker, has presented a PowerPoint presentation of historic data regarding the City’s parks and trails. The Board has gone through their drafted CIP and proposed parks locations in efforts to gear up to making recommendations to City Council.
• City Manager Jordan Wheeler has contracted with 110 Percent to complete a workshop with City Council in February. Internal discussion on a future meeting between the Board and Council will occur in the near future.
• City staff, James Cramer has requested a quote for restroom facilities to strategize on incorporating these facilities within City parks.
• City staff, James Cramer has been provided a quote to regarding seasonal shade structures for Bornstedt Park he will present to the Board on January 30, 2019.
• City staff, James Cramer, has reached out to MIG to get an estimate on a consultant for completing a Parks and Trails Master Plan.
• The Meinig Park Entry Arch upgrade is complete; see below under “Econ Devl – Internal Projects” for more information. Efforts were made to use existing information in previous park master plans to create continuity in design with other Sandy parks, including design elements, coloring and font choice.

Internal projects:

Internal changes continue here at City Hall on the Planning side of the building.

• New standing desks for department staff have been installed
• Marisol is learning quickly and integrating into our department pretty seamlessly.  The staff addition was badly needed and is improving departmental processes already.
• We have hired Bull Run Electric to add some needed electrical outlets on the Development Services side of the building (to eliminate extension cords being used in the building, which is unsafe and not allowed by code), including a new circuit for the Devl Svcs copier.  Work is in progress – some work will need to be completed after hours due to noise and dust.  Upgrades were also made to the electrical and lighting systems in the small data closet next to Council Chambers – IT Department requested and paid for those upgrades.

Facade Review Board: The Board met on January 2.  They discussed the following issues and made the following decisions:

• Best Western facade project re-start:  Last attempt at this façade program grant was not successful and very time consuming for staff. The applicant wanted to split the siding project into two projects for cost savings – siding/repair and paint – and staff allowed this project split to occur. The applicant had enough bids at the bid deadline to proceed but continued sending bidders with new bids to staff after the bid deadline. The applicant wanted to use bids received after the deadline as the bids appears to be less cost.  City staff said the bids received after the bid deadline were non-responsive and could not be used unless the applicant wanted to start the bid procedure over. The applicant opted to start the bid procedure over.  Staff is looking for direction on if Urban Renewal funds should still be offered for this project.  The Façade Board decided that we should proceed with another attempt to award façade money for the Best Western. The building is dated, not very visible, and this façade project would help tremendously.  However, the Board also agreed with staff that no progress payments to the applicant shall be granted. The project shall be 100% complete before the applicant receives reimbursement of any kind from the Façade Improvement program.
• Paola’s Pizza Barn:  Denise Overton is looking to rehab this facility and get it open and running again.  The issue at hand was the two loft spaces inside this building.  The existing mezzanines are not safe for fire emergency access and the existing interior stairs do not meet building code. The new business cannot use the existing mezzanines without installing a sprinkler system for the building or install fire escapes exiting to the outside of the building.  Board unanimously agreed that we should focus on getting the business open right now and not worry about the mezzanines.  If the new business owner wants to spend the money to do the outside fire escapes for the building that cost should be covered by the building owner or new business owner. The Board decided the intent of the Façade Improvement program was for aesthetic improvements and removing ADA barriers, but not to cover fire escapes on the rear of a building. The Board asked staff to please let the business owner know the Façade Board would support aesthetic improvements to the building.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• New retail store: A new retail business has floated in from Estacada and landed in the Mills Building (Stephanie’s, Sandy Vision Center).  Rene’s Lucky Finds is setting up shop in the rear corner suite facing City Hall.  This shop will be a second-hand store that will focus primarily on household goods and tools.  Clothing will not be a regular store item with the exception of specialty items.  This also puts the Mills building one step closer to full occupancy, with one available suite remaining out front.

Econ Devl – Internal Projects:

• Downtown maintenance:
  • Bignall Pool, north wall: Laverne’s Rock Works of Estacada is currently working on this project.  We anticipate it will be done before the end of January, weather permitting.
  • 
  • Derelict buildings – residential: Environmental testing reports have come back on all of the residential properties now.  Next step is to contact all owning parties and get approval from them to put the job out to bid.  We anticipate that this will go out to bid within the next few weeks.
  • Derelict buildings – Smith Building: The owners of this building appear to have selected a design professional to assist them with the rehabilitation report for this building, and we are currently attempting to set up a meeting with the owners and their design professional to review our requirements for this project. They also continue with repairs to the building on their own.  They have  completed the replacement of all of the broken windows in the building to the City’s satisfaction.  Work continues.
• Clackamas County Tourism’s Community Partnership Program grant projects:
  • Jonsrud Viewpoint: This project is almost complete. Concrete has been poured for the new low-profile curbs and asphalt has been replaced.  The only items remaining now are as follows:

• • • Fill dirt replaced (with bark dust)
    • Old city signage re-installed at exit (R turn only – buses and RVs; map sign showing how to get back to US26)
    • New signage for ClackCo Tourism Heritage Trail audio tour

Also, members of the Parks Board plan to submit a CPP grant application for new interpretive signage at Jonsrud, as the current signage is old and faded and needs to be updated.  Maybe a new telescope that works as well.  I strongly support this.

• Meinig Park Entry Arch: This project is complete except for a plaque stating that the arch was constructed as a partnership between the Sandy Urban Renewal Agency and Clackamas County Tourism & Cultural Affairs (as required by the CPP grant program).

• • • Total outlay for arch:                                               $21,433
    • Clackamas Co. Tourism CPP grant:                     <$12,000>
    • Total cost to City of Sandy:                                   $9,433

Econ Devl – Conferences/training:

• Nothing this month

Planning items:

Sandy Community Campus: Staff has received the updated plans completed by the contracted land surveyor for the proposed final plat of the Sandy Community Campus and Sandy Grade School campus. Staff will complete an internal review of the plans to determine if they depict the intended outcome and proceed accordingly.

Ballot measure 3-540: At their December 3^rd meeting, Council approved Resolution 2018-35 proclaiming the annexation (ballot measure 3-540) effective following the majority vote by voters in the November general election. City staff will file the appropriate documentation with the necessary State and County departments to make the results official.

Zion Meadows:  Two separate applications have been submitted for the relocation of mitigation trees off of individual private lots.  These applications are in process.

T Mobile:  Antler Avenue cell tower co-location was approved with conditions on November 7^th.

Tickle Creek Property: Removal of 2 trees within the FSH overlay on the NE corner of Ruben and Dubarko was approved with conditions on December 4^th.

Stowaway Mini Storage: Staff has not received any additional submittal from Stowaway Mini Storage after issuing an incompleteness letter on 10/25/18 in response to their design review application to incorporate 24 storage unit containers into their overall development. As a reminder: The existing storage units did not receive approval before installation occurred.

Internal changes: Planning staff is in the process of adopting new FEMA floodplain maps and associated changes to the Flood & Slope Hazard overlay code chapter.  No appeals were made to DLCD for the recent development code changes to Chapters 17.22, 17.28, 17.80 and 17.82 – these changes went into effect on December 5^th.

Design Review:

• McDonald’s: The McDonald’s restaurant on HWY 26 was issued a completeness letter on 11/28/18 for their proposed facade improvements (18-050 DR).
• Robert Mottice: Received a completeness letter for the proposed RV carport structure variance to have the structure located closer than the required side and rear yard property lines (18-051 VAR). Planning Commission hearing is being scheduled.
• Bank of America ATM: This is for the drive-thru ATM located near the Lovely Nails building in the Fred Meyer parking lot at the intersection of Hwy 26 & SE 362nd Dr. The bank was issued a completeness letter on 11/6/18 for their proposed ATM drive-thru renovation (18-053 DR).
• Fun Time RV: Received an incompleteness letter on 8/28/18 for their proposed expansion of RV storage. Staff held a meeting with business representatives to make the process and requirements clearer to the applicant on 11/21/18 (18-030 DR).
• Double Creek Condos modification: Received an incompleteness letter. Attorney communication to find compromises is ongoing.
• Snowboarding school/camp: Applicant is requesting a conditional use permit for this proposed use at the old hospice site on Scenic Avenue. Application has been deemed incomplete.
• Jacoby Heights subdivision: Applicant submitted new materials on December 5^th.  Staff is re-reviewing the application for completeness.

Other large reviews being conducted:

• TSC, Inc.: Tractor Supply has decided to wait to excavate the site and move forward with construction until Spring 2019. However, their property transaction with Mr. Benson occurred and they now own land in Sandy.
• Sandy Vault Storage: This proposed project was issued an incompleteness letter on 10/29/2018. Applicant’s representative has been making steady progress forwarding missing items to staff.

Parks & Trails Advisory Board:

• Staff has requested the Board begin the conversation to formally make their recommendations regarding the Parks Master Plan at the upcoming meeting proposed to be held 12/19/18. New members and staff have been on-boarded since the current informal recommendations have been proposed therefore this will give new members the opportunity to offer new perspectives and provides staff the ability to better understand the Board rather than making inferences based on the findings received from the Board Chair earlier this year.
• City Manager Kim Yamashita has reached out to the organization 110 Percent in hopes to have a representative speak with the City regarding the parks master planning efforts. Details to come as we wait for a reply.
• The Meinig Park Entry Arch upgrade is currently under construction. Efforts have been made to use what information exists in previous park master plans to create continuity in design with other Sandy parks, including design elements, coloring and font choice.

Internal projects:

We have created some positive internal change here at City Hall on the Planning side of the building.

• We have purchased and are installing new desks for Noryne and Rebecca to give a more professional look (and a more functional counter area) to the Planning & Building Desk.
• We have also hired new planning support staff.  Marisol Martinez will begin to support our Planning Assistant position right away, and will eventually support the Building Assistant position and have other support duties as assigned.  Welcome Marisol aboard the next time you stop by the Planning Desk.

Economic Development items:

Econ Devl – Commercial Properties (vacancies, new businesses, etc.):

• Next Adventure: Construction is now complete, and Next Adventure is fully utilizing this building.  There were a few hiccups with the building opening, but all seems to be worked out now.  Also, NA has removed the vinyl banner they had up on the sign for their building and is now fully compliant with local sign ordinance.

Econ Devl – Internal Projects:

• Downtown maintenance: 
  • AntFarm Downtown Maintenance contract: The work on the Bignall Pool grounds continues slowly but surely. AntFarm crews are preparing to install some kinnikinic as ground cover for the slope next to the pool exit, and weeding continues.
  • West Streetscape project: A few pictures of the completed work…

• Bignall Pool, north wall: Laverne’s Rock Works of Estacada will begin working on this project shortly after the new year begins.  They were clear with us when they bid on this project that they were a certain number of weeks out (6-8 weeks) due to the overheating economy, but the bid was so good that we agreed to the delay.
• Derelict buildings – residential: We have now met with both residential owners and the owners of the Smith Building, and we are happy to report that progress is being made on all fronts.  We have completed environmental testing on one of the residential property owner’s structure, and we now have access to the other residential property owner’s structures and environmental testing is scheduled.  Once we receive the results of the testing on these three structures, we will be ready to put this job out to bid.  Bulldozers will come next….
• Derelict buildings – Smith Building: Development Services met with Mr. Goldenberg and Mr. Paletti, the owners of the Smith Building on December 3rd to discuss how to move forward with getting this building looking good again.  The owners took full responsibility for the condition of their building and seem eager to work with us to get everything into compliance.  While they search for a design professional to assist them with some of the structural restoration pieces, they have already tackled many of the landscaping and minor issues to the City’s satisfaction.  Next time you drive by the building on Hwy 211, check out the back of the building – they’ve done a fantastic job with the landscaping.  Work continues.

• Clackamas County Tourism’s Community Partnership Program grant projects:
  • Jonsrud Viewpoint: This project is essentially on hold right now – our contractor is having a legitimately difficult time getting a concrete truck to roll to this job site because it is less than a full load of concrete. Concrete suppliers are loaded to the brim with work right now, making it extremely difficult to get one of them to commit to rolling a partial load.  We’re working on it — a solution will be found soon.
  • Meinig Park Entry Arch: This project is moving along nicely. Contractor now has most of the arch constructed (see below).  He should have 95% of the project construction done before the end of the calendar year.

Econ Devl – Conferences/training:

• No conferences in November; One training event (Staff training event at Collins Retreat)
• In January, I will be dropping off of the Sandy Area Chamber of Commerce Board of Directors (I am termed out).
• In January, I will be joining the board of Ant Farm Youth Services. I am excited about this transition as I hope to help develop this relationship further by:
  • utilizing AntFarm crews for more maintenance work around the City.
  • working heavily on workforce development needs in the community and how AFYS can play a role in matching labor with need.
  • Helping their executive director with the continuing development of the organization’s management staff.
  • Developing new services for the greater community – cleaning up the meth camp on Music Camp Road recently has uncovered a new service need here in Clackamas County (homeless/drug site restoration) that could potentially be a new revenue stream for this organization. This type of work is badly needed in this region, and the Clackamas County Sherriff’s Office has already offered their support in developing these services going forward.
  • Creating new programming and potentially new opportunities to engage the community for the organization in the future.