ACCOUNTING ~

• Financial Reports:
  •  March 2017 – Will be closed April 17th.
  • Click here for the Interactive Financial Reports with OpenGov – Status of automatic updates is pending and close to implementation.
  • Attended Oregon Government Finance Officers Association spring conference in Gleneden, OR.  Lisa serves as a Board of Director.
  • Meet with US Bank representatives to discuss their banking services.
  • Meeting with Sandy Fire District staff to discuss URA funding and monthly reporting.
  • Received training on Position Budgeting software with Incode

CITY RECORDER

• Trained new Director staff on the following processes; Agendas, Staff Reporting, Accounts Payable, Incode (financial software),

BUDGET ~ FY 17-19 – BUDGET COMMITTEE MEETINGS – APRIL 25TH & 26TH

• Completed Department/Fund Budget Worksheets
• Completed Budget Committee members & staff report
• Drafted agenda for April 25th & 26th meetings.
• Completed Department/Fund Budget Narratives

STATISTICAL INFORMATION ~ 

Accounts Payable 

• City
  • Payment Total – $ 1,533,761.34
  • Checks issued  164
  • Bank Draft – 81
  • EFT/ACH Payments 33
  • Voids – 2
• Senior Center
  • Payment Total – $ 8,529.86
  • Checks issued – 55

Municipal Court

• Total Violations: 192
  • Closed – 83, Dismissed – 4, Fail to Appear – 28, Pending – 4, Suspended – 0, U-Turn Classes Pending -0 , Payment Plans – 73 and Trials – 3
• RFP for Collection Services
  • Advertised March 31st
  • Due April 14th

Utility Billing

• Active 4,112, New Accounts – 46, Disconnects – 25, and Bill Amount $348,960.26
• Mobile Service Ipads has increased processing efficiency for UT staff and PW staff for any type of UT service order; check meter, shut offs, repair, and re-read meter.

Human Resources ~

•  Payroll
  • Representing 79 employees, 1 hire – Community Services Director, 1 Separation – Planning Director , and 1 recruitment – Associate Planner
  • 73 Direct deposits and 12 paper checks
  • Meet with Express Employment Services regarding recruitment of various positions.

Incode Financial Software~

• Position Budgeting – Completed
• Purchasing – Pending
• Utility Billing and Court Notification – Pending