Click here to be taken to the August 2019 Financial Report, which includes information for all funds and departments.
Total water shut-offs for non-payment during the month was 31, an increase of 8 from the prior month. This number fluctuates monthly, but is typically on the high end every other month, with customers who routinely find themselves on the shut-off list.
Click here to be taken to the July 2019 Financial Report, which includes information for all funds and departments.
Total water shut-offs for non-payment during the month was 23, an increase of 15 from the prior month. This number fluctuates monthly, but is typically on the high end every other month, with customers who routinely find themselves on the shut-off list.
As previously mentioned, Finance Department staff continue to manage the municipal court process while our Court Clerk is out. Unfortunately, the Court Clerk has decided to resign from her position to focus on her family, so the department is looking at ways to restructure the current staff, and fill in gaps where needed. Additional information on staffing levels and potential recruitment to come.
Click here to be taken to the June 2019 Financial Report, which includes information for all funds and departments.
Total water shut-offs for non-payment during the month was 8, a decrease of 16 from the prior month.
Finance Department staff continue to manage the municipal court process while our Court Clerk is out. It has been a great learning experience for us to dig deep into court and gain a better understanding of the overall process.
The budget for BN 2019-2021 was adopted on June 3rd! The Finance Director and City Manager appreciate the work that department directors put into to creating their budgets, and thank the Budget Committee and Council for the thorough review and discussion related to the budget.
The department is working diligently on year end tasks, and are looking forward to the new fiscal year. The annual audit will take place in August, and the department expects it to go very smoothly. More information to come as we get further into the summer months.
Last, but not least, Karey Milne and Tyler Deems represented the Finance and Administration departments at the Longest Day Parkway. There was a great turnout and quite a bit of interest in our branded coffee mug and hat raffle!
Click here to be taken to the May 2019 Financial Report, which includes information for all funds and departments.
Total water shut-offs for non-payment during the month was 24, an increase of seven from the prior month.
The Court Clerk is out on maternity leave and the finance staff have been pulling double duty to work the front counter and administer all municipal court functions. Things are going well, and overall it’s been a pretty smooth transition. Citation numbers are up, and revenue has been coming in strong the past three months.
The second Budget Committee meeting was held on May 6th at 6:00 pm. This meeting included information on the City and the Urban Renewal Agency. The proposed budget documents can be found here.
Click here to be taken to the April 2019 Financial Report, which includes information for all funds and departments.
Total water shut-offs for non-payment during the month was 17, an increase of one from the prior month.
The Court Clerk is out on maternity leave and the finance staff have been pulling double duty to work the front counter and administer all municipal court functions. Things are going well, and overall it’s been a pretty smooth transition. Citation numbers are up, and revenue has been coming in strong the past two months.
The first Budget Committee meeting was held on April 29th at 6:00 pm. The City Manager delivered the budget message and the major drivers that impacted the budget. Department Directors provided the committee with information on their individual budgets. The next meeting will be held on May 6th at 6:00 pm.
Click here to be taken to the March 2019 Financial Report, which includes information for all departments.
Total water shut-offs for non-payment during the month was 16, a decrease of one from the prior month.
Department Directors have submitted their proposed budgets to the City Manager for review. These budgets have received minor tweaks, and are in the process of being placed into the formal budget document that will be presented to the Budget Committee.
The first Budget Committee meeting will be held on April 29th, followed by a second meeting on May 6th.
Budget Committee applications will be accepted until April 5th. Once the postings close, the final application list will be forwarded to Council for appointment (which will take place during the April 15th Council meeting).
Click here to be taken to the February 2019 Financial Report, which includes information for all departments.
Total water shut-offs for non-payment during the month was 17, a decrease of three from the prior month.
The Finance Department finalized a Plan of Action related to the Fiscal Year 2018 audit. Additionally, the department implemented a new Administration of Federal Awards policy, which outlines how any award with Federal funding is selected, awarded, and administered.
Department Directors have received their budget worksheets, and are working on drafting their proposed budgets for their departments. These proposed budgets will go before the Budget Officer (City Manager) for review. Once the Budget Officer has finalized these budgets, the final proposals will go before the Budget Committee.
Speaking of Budget Committee, we still have openings! If you know someone who has interest in serving, please direct them to the City’s website to complete an application.
Finance Staff completed the audit for the Fiscal Year ended June 30, 2018. The completed financial statements and required reports are now available on the City’s website (https://www.ci.sandy.or.us/finance).
Total water shut-offs for non payment was 20. The Finance Department has not previously tracked the number of shut-offs per month until now. Our goal is to track this each month so that we can measure how effective our outreach and multiple payment options are.
Click here to be taken to the January 2019 Financial Report, which includes information for all departments.
The budget process is now underway! The Finance Director and City Manager have been working on revenue projections for the General Fund, and are making progress in getting worksheets out to Department Directors, so they can begin the the process for their individual budgets.
There are multiple openings for the Budget Committee. The committee is made up of an equal number of Council and citizens. We currently have 4 opening positions for the committee, and are actively recruiting to fill these spots.
The Finance Department was able to implement a few new and exciting features for our customers! For both utility billing and municipal court, customers can now set up automatic monthly payments to pay their utility bills or citations. Customers can select the day of the month that works best for them, and our financial software will automatically draft the card on file. This will add one more convenient way for customers to pay their bills, and will reduce the number of checks that staff process by hand each month.
The number of customers shut off each month for non-payment on their water accounts continue to decrease. A telephone reminder system was implemented in early 2018, which is sent out to past due customers. Information on shut off trends will be provided in the coming months.
Click here to be taken to the December Financial Report, which includes information for all departments.
In other news, the Finance Department and the City Manager will begin the first phases of the budget process next month!
Audit fieldwork wrapped up on September 7th. Things are expected to move smoothly in the coming weeks, and Financial Statements should be drafted in late October.
Finance staff continues to work hard serving our utility accounts, court citations, and vendors. Updated numbers on utility accounts, court fines, and accounts payable information will be provided in the October report.